[{"data":1,"prerenderedAt":5063},["ShallowReactive",2],{"posts-latest4":3,"posts\u002FlatestAll":1023},[4,444,642,955],{"_path":5,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":9,"description":10,"_schema":11,"seoDescription":12,"author":13,"published":14,"imageUrl":15,"imageAlt":16,"shortTitle":16,"cardText":16,"body":17,"_type":438,"_id":439,"_source":440,"_file":441,"_stem":442,"_extension":443},"\u002Fblog\u002Fbuilding-a-greener-future-why-sustainability-matters-more-than-ever-in-the-events-industry","blog",false,"","Building a Greener Future: Why Sustainability Matters More Than Ever in the Events Industry","The events industry is experiencing a transformation. As climate consciousness rises and environmental concerns become impossible to ignore, event professionals worldwide are reimagining how we gather, celebrate, and connect. But why does sustainability matter so much in our industry, and more importantly, how can each of us contribute to meaningful change?","default","Why Sustainability Matters More Than Ever in the Events Industry","content\u002Fteam\u002Fgary-ricketts.md","2025-08-18T13:13:31Z","\u002Fsource-images\u002Fblog\u002Fsust.jpeg",null,{"type":18,"children":19,"toc":435},"root",[20,31,36,40,48,61,66,74,84,94,104,114,124,132,140,150,160,170,180,188,198,208,218,226,236,246,256,264,272,302,310,338,346,374,382,387,392,400,405,410,415,423,427],{"type":21,"tag":22,"props":23,"children":24},"element","p",{},[25],{"type":21,"tag":26,"props":27,"children":28},"strong",{},[29],{"type":30,"value":9},"text",{"type":21,"tag":22,"props":32,"children":33},{},[34],{"type":30,"value":35},"By:  Gary Ricketts",{"type":21,"tag":22,"props":37,"children":38},{},[39],{"type":30,"value":10},{"type":21,"tag":22,"props":41,"children":42},{},[43],{"type":21,"tag":26,"props":44,"children":45},{},[46],{"type":30,"value":47},"The Environmental Reality of Events",{"type":21,"tag":22,"props":49,"children":50},{},[51,53,59],{"type":30,"value":52},"The events industry has a significant environmental footprint that's often invisible to attendees enjoying a seamless experience. Consider the numbers: a typical conference for 1,000 people generates approximately 530 tons of CO2 emissions—equivalent to the annual carbon footprint of 85 cars ",{"type":21,"tag":54,"props":55,"children":56},"em",{},[57],{"type":30,"value":58},"(BeaconLive).",{"type":30,"value":60}," This impact comes from multiple sources: venue energy consumption, transportation of attendees and materials, catering waste, single-use materials, and the production of promotional items that often end up in landfills within weeks.",{"type":21,"tag":22,"props":62,"children":63},{},[64],{"type":30,"value":65},"Beyond carbon emissions, events contribute to waste generation, water consumption, and resource depletion. The average conference attendee generates 1.89 pounds of waste per day, much of which isn't recycled. Meanwhile, the demand for fresh flowers, elaborate decorations, and branded swag creates a ripple effect throughout supply chains, often involving resources extracted from fragile ecosystems.",{"type":21,"tag":22,"props":67,"children":68},{},[69],{"type":21,"tag":26,"props":70,"children":71},{},[72],{"type":30,"value":73},"Why Sustainable Events Matter",{"type":21,"tag":22,"props":75,"children":76},{},[77,82],{"type":21,"tag":26,"props":78,"children":79},{},[80],{"type":30,"value":81},"Environmental Stewardship",{"type":30,"value":83},": The most obvious reason is our responsibility to protect the planet. Events bring people together to share ideas, celebrate milestones, and build connections—but not at the expense of future generations' ability to do the same.",{"type":21,"tag":22,"props":85,"children":86},{},[87,92],{"type":21,"tag":26,"props":88,"children":89},{},[90],{"type":30,"value":91},"Economic Benefits",{"type":30,"value":93},": Sustainable practices often reduce costs. LED lighting cuts energy bills, digital materials eliminate printing costs, and local sourcing reduces transportation expenses. Many event organizers discover that going green also means improving their bottom line.",{"type":21,"tag":22,"props":95,"children":96},{},[97,102],{"type":21,"tag":26,"props":98,"children":99},{},[100],{"type":30,"value":101},"Brand Reputation and Values Alignment",{"type":30,"value":103},": Today's consumers and corporate clients increasingly choose partners based on environmental values. Sustainable events demonstrate genuine commitment to social responsibility, attracting environmentally conscious attendees and sponsors.",{"type":21,"tag":22,"props":105,"children":106},{},[107,112],{"type":21,"tag":26,"props":108,"children":109},{},[110],{"type":30,"value":111},"Innovation and Creativity",{"type":30,"value":113},": Sustainability constraints often spark the most creative solutions. When you can't rely on disposable decorations or single-use items, teams develop innovative approaches that are often more memorable and impactful than traditional methods.",{"type":21,"tag":22,"props":115,"children":116},{},[117,122],{"type":21,"tag":26,"props":118,"children":119},{},[120],{"type":30,"value":121},"Regulatory Preparedness",{"type":30,"value":123},": As governments worldwide implement stricter environmental regulations, building sustainable practices now prepares organizations for future compliance requirements.",{"type":21,"tag":22,"props":125,"children":126},{},[127],{"type":21,"tag":26,"props":128,"children":129},{},[130],{"type":30,"value":131},"How We Can All Make a Difference",{"type":21,"tag":22,"props":133,"children":134},{},[135],{"type":21,"tag":26,"props":136,"children":137},{},[138],{"type":30,"value":139},"For Event Professionals",{"type":21,"tag":22,"props":141,"children":142},{},[143,148],{"type":21,"tag":26,"props":144,"children":145},{},[146],{"type":30,"value":147},"Venue Selection and Energy Management",{"type":30,"value":149}," Choose venues with green certifications like LEED or BREEAM. Partner with locations that use renewable energy, have robust recycling programs, and prioritize water conservation. When venue options are limited, work with existing spaces to implement temporary sustainable measures.",{"type":21,"tag":22,"props":151,"children":152},{},[153,158],{"type":21,"tag":26,"props":154,"children":155},{},[156],{"type":30,"value":157},"Waste Reduction Strategies",{"type":30,"value":159}," Eliminate single-use items wherever possible. Replace bottled water with filtered stations, use digital signage instead of printed banners, and choose reusable or compostable serving materials. Implement clear waste sorting systems and partner with local organizations to donate leftover food and materials.",{"type":21,"tag":22,"props":161,"children":162},{},[163,168],{"type":21,"tag":26,"props":164,"children":165},{},[166],{"type":30,"value":167},"Transportation and Logistics",{"type":30,"value":169}," Encourage public transportation, carpooling, and virtual participation options. Choose local suppliers to reduce transportation emissions, and when shipping is necessary, consolidate deliveries and choose carbon-neutral shipping options.",{"type":21,"tag":22,"props":171,"children":172},{},[173,178],{"type":21,"tag":26,"props":174,"children":175},{},[176],{"type":30,"value":177},"Catering Innovation",{"type":30,"value":179}," Work with caterers who prioritize local, seasonal, and plant-based options. Food production accounts for a significant portion of event emissions, so menu choices matter. Implement accurate headcounts to minimize food waste, and establish partnerships with food rescue organizations.",{"type":21,"tag":22,"props":181,"children":182},{},[183],{"type":21,"tag":26,"props":184,"children":185},{},[186],{"type":30,"value":187},"For Attendees",{"type":21,"tag":22,"props":189,"children":190},{},[191,196],{"type":21,"tag":26,"props":192,"children":193},{},[194],{"type":30,"value":195},"Travel Mindfully",{"type":30,"value":197}," Choose events based partly on accessibility by sustainable transportation. When flying is necessary, consider carbon offset programs and extend trips to maximize the value of your travel emissions.",{"type":21,"tag":22,"props":199,"children":200},{},[201,206],{"type":21,"tag":26,"props":202,"children":203},{},[204],{"type":30,"value":205},"Participate Actively",{"type":30,"value":207}," Bring reusable water bottles, use digital business cards, and follow event recycling guidelines. Choose accommodations with strong sustainability practices and explore destinations using public transportation or walking.",{"type":21,"tag":22,"props":209,"children":210},{},[211,216],{"type":21,"tag":26,"props":212,"children":213},{},[214],{"type":30,"value":215},"Advocate for Change",{"type":30,"value":217}," Provide feedback to event organizers about sustainability initiatives. Ask about environmental practices when registering for events, and support organizations that prioritize sustainable practices.",{"type":21,"tag":22,"props":219,"children":220},{},[221],{"type":21,"tag":26,"props":222,"children":223},{},[224],{"type":30,"value":225},"For Suppliers and Vendors",{"type":21,"tag":22,"props":227,"children":228},{},[229,234],{"type":21,"tag":26,"props":230,"children":231},{},[232],{"type":30,"value":233},"Sustainable Product Development",{"type":30,"value":235}," Develop eco-friendly alternatives to traditional event materials. Invest in reusable displays, biodegradable promotional items, and energy-efficient equipment.",{"type":21,"tag":22,"props":237,"children":238},{},[239,244],{"type":21,"tag":26,"props":240,"children":241},{},[242],{"type":30,"value":243},"Transparent Reporting",{"type":30,"value":245}," Provide clear information about the environmental impact of your products and services. Help clients make informed decisions by sharing carbon footprint data and sustainability certifications.",{"type":21,"tag":22,"props":247,"children":248},{},[249,254],{"type":21,"tag":26,"props":250,"children":251},{},[252],{"type":30,"value":253},"Collaboration and Innovation",{"type":30,"value":255}," Partner with other suppliers to develop circular economy solutions where one vendor's waste becomes another's resource. Share best practices and collaborate on industry-wide sustainability standards.",{"type":21,"tag":22,"props":257,"children":258},{},[259],{"type":21,"tag":26,"props":260,"children":261},{},[262],{"type":30,"value":263},"Practical Steps to Get Started",{"type":21,"tag":22,"props":265,"children":266},{},[267],{"type":21,"tag":26,"props":268,"children":269},{},[270],{"type":30,"value":271},"Immediate Actions",{"type":21,"tag":273,"props":274,"children":275},"ul",{},[276,282,287,292,297],{"type":21,"tag":277,"props":278,"children":279},"li",{},[280],{"type":30,"value":281},"Conduct a sustainability audit of your current practices",{"type":21,"tag":277,"props":283,"children":284},{},[285],{"type":30,"value":286},"Switch to digital invitations and programs",{"type":21,"tag":277,"props":288,"children":289},{},[290],{"type":30,"value":291},"Implement comprehensive recycling and composting systems",{"type":21,"tag":277,"props":293,"children":294},{},[295],{"type":30,"value":296},"Choose venues within walking distance of public transportation",{"type":21,"tag":277,"props":298,"children":299},{},[300],{"type":30,"value":301},"Replace bottled water with filtration systems",{"type":21,"tag":22,"props":303,"children":304},{},[305],{"type":21,"tag":26,"props":306,"children":307},{},[308],{"type":30,"value":309},"Medium-term Goals",{"type":21,"tag":273,"props":311,"children":312},{},[313,318,323,328,333],{"type":21,"tag":277,"props":314,"children":315},{},[316],{"type":30,"value":317},"Develop relationships with certified sustainable suppliers",{"type":21,"tag":277,"props":319,"children":320},{},[321],{"type":30,"value":322},"Create a sustainability policy for your organization",{"type":21,"tag":277,"props":324,"children":325},{},[326],{"type":30,"value":327},"Implement carbon footprint measurement for all events",{"type":21,"tag":277,"props":329,"children":330},{},[331],{"type":30,"value":332},"Establish partnerships with local environmental organizations",{"type":21,"tag":277,"props":334,"children":335},{},[336],{"type":30,"value":337},"Train staff on sustainable event practices",{"type":21,"tag":22,"props":339,"children":340},{},[341],{"type":21,"tag":26,"props":342,"children":343},{},[344],{"type":30,"value":345},"Long-term Vision",{"type":21,"tag":273,"props":347,"children":348},{},[349,354,359,364,369],{"type":21,"tag":277,"props":350,"children":351},{},[352],{"type":30,"value":353},"Achieve carbon neutrality for all events",{"type":21,"tag":277,"props":355,"children":356},{},[357],{"type":30,"value":358},"Develop closed-loop waste systems",{"type":21,"tag":277,"props":360,"children":361},{},[362],{"type":30,"value":363},"Create industry partnerships for sustainable innovation",{"type":21,"tag":277,"props":365,"children":366},{},[367],{"type":30,"value":368},"Influence policy changes that support sustainable events",{"type":21,"tag":277,"props":370,"children":371},{},[372],{"type":30,"value":373},"Educate the broader community about sustainable practices",{"type":21,"tag":22,"props":375,"children":376},{},[377],{"type":21,"tag":26,"props":378,"children":379},{},[380],{"type":30,"value":381},"The Ripple Effect of Change",{"type":21,"tag":22,"props":383,"children":384},{},[385],{"type":30,"value":386},"When we prioritize sustainability in events, we create ripples that extend far beyond the event itself. Attendees learn about environmental practices and take them home. Suppliers adapt their offerings to meet demand for sustainable options. Venues invest in green infrastructure. Communities benefit from reduced waste and increased economic activity from local sourcing.",{"type":21,"tag":22,"props":388,"children":389},{},[390],{"type":30,"value":391},"These changes also influence other industries. Hotels improve their sustainability practices to attract event business. Restaurants develop plant-based catering options. Technology companies create solutions for virtual and hybrid events that reduce travel needs.",{"type":21,"tag":22,"props":393,"children":394},{},[395],{"type":21,"tag":26,"props":396,"children":397},{},[398],{"type":30,"value":399},"Looking Forward",{"type":21,"tag":22,"props":401,"children":402},{},[403],{"type":30,"value":404},"The future of sustainable events isn't just about doing less harm—it's about creating positive impact. Imagine events that generate renewable energy, sequester carbon through landscaping choices, support local ecosystems, and leave destinations better than they found them. This isn't fantasy; it's the direction forward-thinking event professionals are already heading.",{"type":21,"tag":22,"props":406,"children":407},{},[408],{"type":30,"value":409},"The events industry has always been about bringing people together to create meaningful experiences. By embracing sustainability, we ensure that these connections can continue for generations to come. Every sustainable choice, no matter how small, contributes to a larger transformation that will define the future of our industry.",{"type":21,"tag":22,"props":411,"children":412},{},[413],{"type":30,"value":414},"The question isn't whether we can afford to make these changes—it's whether we can afford not to. The time for sustainable events isn't someday in the future. It's now, and it starts with each of us making conscious choices about how we gather, celebrate, and connect.",{"type":21,"tag":22,"props":416,"children":417},{},[418],{"type":21,"tag":26,"props":419,"children":420},{},[421],{"type":30,"value":422},"The power to create a more sustainable events industry lies in our collective hands. Let's use it wisely.",{"type":21,"tag":424,"props":425,"children":426},"hr",{},[],{"type":21,"tag":22,"props":428,"children":429},{},[430],{"type":21,"tag":54,"props":431,"children":432},{},[433],{"type":30,"value":434},"Ready to make your next event more sustainable? Start with one small change and build from there. Every step toward sustainability is a step toward a better future for our industry and our planet.",{"title":8,"searchDepth":436,"depth":436,"links":437},2,[],"markdown","content:blog:building-a-greener-future-why-sustainability-matters-more-than-ever-in-the-events-industry.md","content","blog\u002Fbuilding-a-greener-future-why-sustainability-matters-more-than-ever-in-the-events-industry.md","blog\u002Fbuilding-a-greener-future-why-sustainability-matters-more-than-ever-in-the-events-industry","md",{"_path":445,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":446,"description":447,"_schema":11,"seoDescription":446,"author":448,"published":449,"imageUrl":450,"imageAlt":16,"shortTitle":16,"cardText":16,"body":451,"_type":438,"_id":639,"_source":440,"_file":640,"_stem":641,"_extension":443},"\u002Fblog\u002Fbreaking-the-mold-how-spontaneity-is-revolutionizing-event-experiences","Breaking the Mold: How ‘Spontaneity’ is Revolutionizing Event Experiences","Spontaneous Think Tanks: This is the magic of collaborative sessions.","content\u002Fteam\u002Fmatt-laws.md","2025-08-18T12:48:28Z","\u002Fsource-images\u002Fblog\u002Fstt.jpg",{"type":18,"children":452,"toc":637},[453,460,468,473,476,481,486,491,496,501,509,514,519,524,529,537,542,550,555,563,568,576,581,586,594,599,604,627,632],{"type":21,"tag":22,"props":454,"children":455},{},[456],{"type":21,"tag":26,"props":457,"children":458},{},[459],{"type":30,"value":446},{"type":21,"tag":22,"props":461,"children":462},{},[463],{"type":21,"tag":54,"props":464,"children":465},{},[466],{"type":30,"value":467},"Transforming passive attendees into active collaborators through the power of impromptu ideation.",{"type":21,"tag":22,"props":469,"children":470},{},[471],{"type":30,"value":472},"By Matt Laws",{"type":21,"tag":424,"props":474,"children":475},{},[],{"type":21,"tag":22,"props":477,"children":478},{},[479],{"type":30,"value":480},"You're at a conference, sitting through yet another PowerPoint presentation, when suddenly the facilitator announces a 45-minute think tank session. Within minutes, you find yourself huddled with five strangers, tackling a real industry challenge, and generating solutions that could actually change your field. Your energy is through the roof, connections are forming organically, and for the first time all day, you're not checking your phone.",{"type":21,"tag":22,"props":482,"children":483},{},[484],{"type":30,"value":485},"This is the magic of collaborative sessions.",{"type":21,"tag":22,"props":487,"children":488},{},[489],{"type":30,"value":490},"Now imagine planning a Spontaneous Think Tank™ into your agenda for more of these collaborative sessions and fewer “sit and get” beat-downs.",{"type":21,"tag":22,"props":492,"children":493},{},[494],{"type":30,"value":495},"But here’s the trick: there’s nothing “impromptu” about a truly transformative Spontaneous Think Tank.",{"type":21,"tag":22,"props":497,"children":498},{},[499],{"type":30,"value":500},"Despite what some might say, these aren’t chaotic brainstorming circles that pop up like mushrooms after a rainstorm. They’re highly engineered bursts of brilliance: crowdsourced, curated, and executed with precision.",{"type":21,"tag":22,"props":502,"children":503},{},[504],{"type":21,"tag":26,"props":505,"children":506},{},[507],{"type":30,"value":508},"What Are Spontaneous Think Tanks?",{"type":21,"tag":22,"props":510,"children":511},{},[512],{"type":30,"value":513},"A Spontaneous Think Tank is a structured co-creation format that delivers high-value insight through curated participation and dynamic facilitation. The spontaneity isn’t in the chaos, it’s in the opportunity for participation.",{"type":21,"tag":22,"props":515,"children":516},{},[517],{"type":30,"value":518},"“We took the concept of an unconference, married it with Open Space design, and threw in a little Design Thinking to create a completely new way help people meet and connect and solve problems,” said Nicole Osibodu, co-creator of the Spontaneous Think Tank.",{"type":21,"tag":22,"props":520,"children":521},{},[522],{"type":30,"value":523},"Osibodu and her business partner Liz Lathan invented the Spontaneous Think Tank in 2017 and have facilitated hundreds of these collaborative sessions. They now teach others how to facilitate them to use them at their own events inside Club Ichi, a membership club for marketers who run events.",{"type":21,"tag":22,"props":525,"children":526},{},[527],{"type":30,"value":528},"Intrigued? Let’s break down how a Spontaneous Think Tank works.",{"type":21,"tag":22,"props":530,"children":531},{},[532],{"type":21,"tag":26,"props":533,"children":534},{},[535],{"type":30,"value":536},"Crowdsourced",{"type":21,"tag":22,"props":538,"children":539},{},[540],{"type":30,"value":541},"It starts with the crowd – the participants who are actually in the room (not pre-submitted before the event). In this model, participants self-identify the challenges they want to solve and the expertise they bring to the table. Using real-time ideation wall, burning questions, pain points, and passion areas are captured on what’s called “The Wall of Woes”.",{"type":21,"tag":22,"props":543,"children":544},{},[545],{"type":21,"tag":26,"props":546,"children":547},{},[548],{"type":30,"value":549},"Curated",{"type":21,"tag":22,"props":551,"children":552},{},[553],{"type":30,"value":554},"Next, it’s time to connect the dots. The Spontaneous Think Tank facilitators sort themes, spot patterns, and pair people with purpose. The result is that each think tank is a bespoke mashup of people who actually want to be in the room, solving that specific issue. This is the relational architecture that forms the backbone of true connection.",{"type":21,"tag":22,"props":556,"children":557},{},[558],{"type":21,"tag":26,"props":559,"children":560},{},[561],{"type":30,"value":562},"Executed",{"type":21,"tag":22,"props":564,"children":565},{},[566],{"type":30,"value":567},"Each think tank is lightly facilitated, not led. Conversation leaders are chosen from the expertise in the room and guided through how to share their expertise while drawing out insights from others in the room so no one’s stuck listening to a mic hog. Everyone is activated and every voice matters.",{"type":21,"tag":22,"props":569,"children":570},{},[571],{"type":21,"tag":26,"props":572,"children":573},{},[574],{"type":30,"value":575},"Why It Works",{"type":21,"tag":22,"props":577,"children":578},{},[579],{"type":30,"value":580},"Spontaneous Think Tanks don’t work because they’re loose. They work because they’re intentional. Designed to break the traditional event fourth wall, they tap into the collective genius in the room and give people the permission they need to go deep, fast.",{"type":21,"tag":22,"props":582,"children":583},{},[584],{"type":30,"value":585},"“This method of creating content is the only way we run events inside Club Ichi,” said Lathan. “Our community is full of talented people who have stories to share and challenges to solve, so we fundamentally believe that this way of meeting has the highest value for our members.”",{"type":21,"tag":22,"props":587,"children":588},{},[589],{"type":21,"tag":26,"props":590,"children":591},{},[592],{"type":30,"value":593},"Want to Run One?",{"type":21,"tag":22,"props":595,"children":596},{},[597],{"type":30,"value":598},"You can’t just “throw one in” to your agenda. But you can design for it.",{"type":21,"tag":22,"props":600,"children":601},{},[602],{"type":30,"value":603},"It takes:",{"type":21,"tag":273,"props":605,"children":606},{},[607,612,617,622],{"type":21,"tag":277,"props":608,"children":609},{},[610],{"type":30,"value":611},"6x8 sticky notes and sharpie markers",{"type":21,"tag":277,"props":613,"children":614},{},[615],{"type":30,"value":616},"An open wall or window space for the crowdsourcing to happen when there is a critical mass of participants present (not as a passive hallway activation between sessions)",{"type":21,"tag":277,"props":618,"children":619},{},[620],{"type":30,"value":621},"An intentional energy and expectation-setting by the facilitators to help participants feel comfortable with the process",{"type":21,"tag":277,"props":623,"children":624},{},[625],{"type":30,"value":626},"Space for the sessions – ideally comfortable living room-style furniture, but rounds of chairs (with no tables) work, too.",{"type":21,"tag":22,"props":628,"children":629},{},[630],{"type":30,"value":631},"And above all, it requires a deep respect for your participants' time and talent. The goal isn't perfection, it's permission. Permission to deviate from the plan when something more valuable emerges. Permission for attendees to shape their own experience. Permission for the unexpected brilliance that happens when curious minds gather with intention.",{"type":21,"tag":22,"props":633,"children":634},{},[635],{"type":30,"value":636},"In a world of endless virtual meetings and predictable presentations, Spontaneous Think Tanks offer something increasingly rare: genuine surprise, authentic connection, and the exhilarating feeling that you might just change the world before lunch.",{"title":8,"searchDepth":436,"depth":436,"links":638},[],"content:blog:breaking-the-mold-how-spontaneity-is-revolutionizing-event-experiences.md","blog\u002Fbreaking-the-mold-how-spontaneity-is-revolutionizing-event-experiences.md","blog\u002Fbreaking-the-mold-how-spontaneity-is-revolutionizing-event-experiences",{"_path":643,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":644,"description":645,"_schema":11,"seoDescription":646,"author":647,"published":648,"imageUrl":649,"imageAlt":16,"shortTitle":16,"cardText":16,"body":650,"_type":438,"_id":952,"_source":440,"_file":953,"_stem":954,"_extension":443},"\u002Fblog\u002Fwhat-is-ror","What is Return on Relationships (ROR)?","What Return on Relationships (ROR) Is and Why It Needs to Be a Key Metric for Your Event Planning","What Return on Relationships (ROR) Is and Why It important to Event Planning","content\u002Fteam\u002Famy-wauhop.md","2025-08-17T00:00:00Z","\u002Fsource-images\u002Fblog\u002Frel.jpg",{"type":18,"children":651,"toc":948},[652,661,666,671,678,683,688,696,708,713,721,729,762,770,823,831,884,892,897,905,933,938,943],{"type":21,"tag":653,"props":654,"children":656},"h3",{"id":655},"what-return-on-relationships-ror-is-and-why-it-needs-to-be-a-key-metric-for-your-event-planning",[657],{"type":21,"tag":26,"props":658,"children":659},{},[660],{"type":30,"value":645},{"type":21,"tag":22,"props":662,"children":663},{},[664],{"type":30,"value":665},"By:  Amy Wauhop",{"type":21,"tag":22,"props":667,"children":668},{},[669],{"type":30,"value":670},"Consider the number of actual in-person connections you make in a day. 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As conferences, trade shows, and exhibitions grow increasingly intense with packed schedules and information overload, innovative solutions are emerging to help participants maintain balance and peak performance throughout these demanding professional gatherings.","\u002Fsource-images\u002Fblog\u002F1-vr.jpg",{"type":18,"children":1826,"toc":1997},[1827,1832,1836,1844,1849,1854,1861,1866,1871,1879,1884,1889,1897,1902,1907,1915,1920,1925,1933,1938,1966,1974,1979,1984,1989],{"type":21,"tag":22,"props":1828,"children":1829},{},[1830],{"type":30,"value":1831},"By:  Matt Laws, Chief Strategy Officer",{"type":21,"tag":22,"props":1833,"children":1834},{},[1835],{"type":30,"value":1823},{"type":21,"tag":22,"props":1837,"children":1838},{},[1839],{"type":21,"tag":26,"props":1840,"children":1841},{},[1842],{"type":30,"value":1843},"The Wellness Revolution in Events",{"type":21,"tag":22,"props":1845,"children":1846},{},[1847],{"type":30,"value":1848},"The events industry has witnessed a significant shift toward prioritizing attendee wellbeing. What was once considered a luxury add-on has now become an essential component of thoughtful event design. Industry leaders recognize that mentally and physically refreshed attendees are more engaged, retain information better, and report higher satisfaction levels.",{"type":21,"tag":22,"props":1850,"children":1851},{},[1852],{"type":30,"value":1853},"This evolution reflects broader societal trends emphasizing holistic health and work-life balance. Forward-thinking organizations are now integrating dedicated wellness spaces, mindfulness sessions, and restoration opportunities directly into their event frameworks.",{"type":21,"tag":22,"props":1855,"children":1856},{},[1857],{"type":21,"tag":26,"props":1858,"children":1859},{},[1860],{"type":30,"value":1822},{"type":21,"tag":22,"props":1862,"children":1863},{},[1864],{"type":30,"value":1865},"At the forefront of this transformation is Safe Expo's first-of-its-kind Serenity Suite - an innovative wellness space designed specifically for the unique challenges of the event environment. This pioneering concept offers attendees a sanctuary to decompress, recenter, and recharge between networking sessions and visits to the exhibit hall.",{"type":21,"tag":22,"props":1867,"children":1868},{},[1869],{"type":30,"value":1870},"The Serenity Suite stands apart through its comprehensive approach to wellness, addressing both mental and physical restoration needs through cutting-edge technology and thoughtful design.",{"type":21,"tag":22,"props":1872,"children":1873},{},[1874],{"type":21,"tag":26,"props":1875,"children":1876},{},[1877],{"type":30,"value":1878},"VR Meditation: A Digital Oasis",{"type":21,"tag":22,"props":1880,"children":1881},{},[1882],{"type":30,"value":1883},"The Serenity Suite's first-of-its-kind VR Meditation experience transports attendees from the bustling event floor to serene natural environments with the use of a VR headset. This immersive technology allows participants to experience guided meditation sessions in virtual settings ranging from peaceful mountain landscapes to tranquil beaches - all while remaining in a relaxed stationary position.",{"type":21,"tag":22,"props":1885,"children":1886},{},[1887],{"type":30,"value":1888},"The VR meditation option proves particularly valuable for attendees who find it difficult to disconnect in traditional quiet rooms. The immersive nature of VR creates a powerful psychological separation from the surrounding event environment, facilitating deeper relaxation in shorter timeframes.",{"type":21,"tag":22,"props":1890,"children":1891},{},[1892],{"type":21,"tag":26,"props":1893,"children":1894},{},[1895],{"type":30,"value":1896},"Audio-Only Meditation: Accessible Mindfulness",{"type":21,"tag":22,"props":1898,"children":1899},{},[1900],{"type":30,"value":1901},"Recognizing that not all attendees are comfortable with VR technology, the Serenity Suite also offers audio-only meditation options. These carefully curated sessions range from quick 5-minute stress reduction techniques to more substantial 15-minute mindfulness practices.",{"type":21,"tag":22,"props":1903,"children":1904},{},[1905],{"type":30,"value":1906},"The audio meditation stations feature noise-cancelling headphones and ergonomic seating, creating comfortable spaces for attendees to close their eyes and reset their mental state before returning to the event floor.",{"type":21,"tag":22,"props":1908,"children":1909},{},[1910],{"type":21,"tag":26,"props":1911,"children":1912},{},[1913],{"type":30,"value":1914},"Automatic Massagers: Physical Rejuvenation",{"type":21,"tag":22,"props":1916,"children":1917},{},[1918],{"type":30,"value":1919},"Complementing the mental wellness offerings, the Serenity Suite features a variety of state-of-the-art automatic massagers targeting common areas of tension for event attendees. From foot \u002F calf massagers that relieve the strain of hours spent walking exhibition halls to neck and shoulder units that address the tension of prolonged sitting in session rooms, these self-service options provide immediate physical relief.",{"type":21,"tag":22,"props":1921,"children":1922},{},[1923],{"type":30,"value":1924},"The massage stations are designed for efficiency, delivering significant benefit in brief 5 to15 minute sessions - perfect for attendees with limited breaks between commitments.",{"type":21,"tag":22,"props":1926,"children":1927},{},[1928],{"type":21,"tag":26,"props":1929,"children":1930},{},[1931],{"type":30,"value":1932},"The Business Case for Wellness Spaces",{"type":21,"tag":22,"props":1934,"children":1935},{},[1936],{"type":30,"value":1937},"Beyond the clear benefits to attendee experience, event wellness initiatives like the Serenity Suite present compelling advantages for organizers and exhibitors:",{"type":21,"tag":273,"props":1939,"children":1940},{},[1941,1946,1951,1956,1961],{"type":21,"tag":277,"props":1942,"children":1943},{},[1944],{"type":30,"value":1945},"Extended attendee stamina and engagement throughout multi-day events",{"type":21,"tag":277,"props":1947,"children":1948},{},[1949],{"type":30,"value":1950},"Differentiation in a competitive event marketplace",{"type":21,"tag":277,"props":1952,"children":1953},{},[1954],{"type":30,"value":1955},"Increased attendee satisfaction and return rates",{"type":21,"tag":277,"props":1957,"children":1958},{},[1959],{"type":30,"value":1960},"Enhanced reputation for prioritizing participant wellbeing",{"type":21,"tag":277,"props":1962,"children":1963},{},[1964],{"type":30,"value":1965},"Potential for wellness sponsorship opportunities",{"type":21,"tag":22,"props":1967,"children":1968},{},[1969],{"type":21,"tag":26,"props":1970,"children":1971},{},[1972],{"type":30,"value":1973},"Looking Forward: The Future of Event Wellness",{"type":21,"tag":22,"props":1975,"children":1976},{},[1977],{"type":30,"value":1978},"Safe Expo's Serenity Suite represents just the beginning of a broader transformation in how the industry approaches attendee wellness. As awareness of mental health continues to grow and technology evolves, we can expect increasingly sophisticated and personalized wellness offerings becoming standard features at professional gatherings.",{"type":21,"tag":22,"props":1980,"children":1981},{},[1982],{"type":30,"value":1983},"For event professionals watching these developments, the message is clear: attendee wellness is no longer optional but essential to creating truly successful and sustainable event experiences. The organizations that recognize and respond to this shift will find themselves at a significant advantage in attracting and retaining both attendees and exhibitors in an increasingly wellness-conscious marketplace.",{"type":21,"tag":22,"props":1985,"children":1986},{},[1987],{"type":30,"value":1988},"The Serenity Suite model demonstrates that effective wellness spaces need not require enormous footprints or budgets - but rather thoughtful design centered on addressing the specific stresses and challenges of the event environment. By providing targeted opportunities for attendees to relax, reset, and recharge, organizers create not just better events, but better experiences that honor the complete needs of their participants.",{"type":21,"tag":22,"props":1990,"children":1991},{},[1992],{"type":21,"tag":54,"props":1993,"children":1994},{},[1995],{"type":30,"value":1996},"Note: In the interest of full transparency, Matt Laws is the founder of Safe Expo and is a Managing Partner at CM Event Solutions.",{"title":8,"searchDepth":436,"depth":436,"links":1998},[],"content:blog:the-rise-of-wellness-spaces-at-events.md","blog\u002Fthe-rise-of-wellness-spaces-at-events.md","blog\u002Fthe-rise-of-wellness-spaces-at-events",{"_path":2003,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2004,"description":2005,"_schema":11,"seoDescription":2005,"author":2006,"published":2007,"imageUrl":2008,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2009,"_type":438,"_id":2085,"_source":440,"_file":2086,"_stem":2087,"_extension":443},"\u002Fblog\u002Fpost-event-engagement","Post-event engagement","Post-event engagement is a critical yet often overlooked element of successful event production. After attendees have left the venue, strategic follow-up communication and ongoing relationship-building activities can significantly extend an event's impact and value.","content\u002Fteam\u002Felizabeth-davis.md","2025-05-19T19:56:28Z","\u002Fsource-images\u002Fblog\u002Fpostevent.jpg",{"type":18,"children":2010,"toc":2083},[2011,2019,2024,2029],{"type":21,"tag":22,"props":2012,"children":2013},{},[2014],{"type":21,"tag":26,"props":2015,"children":2016},{},[2017],{"type":30,"value":2018},"By Elizabeth Davis, CEM \u002F Managing Director of Business Development",{"type":21,"tag":22,"props":2020,"children":2021},{},[2022],{"type":30,"value":2023},"Post-event engagement is a critical yet often overlooked element of successful event production. After attendees have left the venue, strategic follow-up communication and ongoing relationship-building activities can significantly extend an event's impact and value. Effective post-event engagement transforms a one-time gathering into a continuous conversation that strengthens brand loyalty, provides valuable feedback for future improvements, and maintains momentum until the next event. By thoughtfully documenting and sharing event highlights, soliciting participant feedback, and nurturing community connections, producers can maximize their return on investment while creating lasting impressions that encourage repeat attendance. Additionally, analyzing post-event data offers crucial insights that help refine marketing strategies and enhance future experiences, ultimately transforming satisfied attendees into passionate brand ambassadors.",{"type":21,"tag":22,"props":2025,"children":2026},{},[2027],{"type":30,"value":2028},"Here are the five best ways to conduct post-event engagement with participants:",{"type":21,"tag":2030,"props":2031,"children":2032},"ol",{},[2033,2043,2053,2063,2073],{"type":21,"tag":277,"props":2034,"children":2035},{},[2036,2041],{"type":21,"tag":26,"props":2037,"children":2038},{},[2039],{"type":30,"value":2040},"Personalized follow-up communications",{"type":30,"value":2042}," - Send tailored thank-you messages within 48 hours of the event's conclusion, acknowledging specific contributions or interactions and providing personalized event highlights relevant to each attendee's interests or participation.",{"type":21,"tag":277,"props":2044,"children":2045},{},[2046,2051],{"type":21,"tag":26,"props":2047,"children":2048},{},[2049],{"type":30,"value":2050},"Compelling content sharing",{"type":30,"value":2052}," - Distribute professionally edited event recordings, presentation slides, and high-quality photographs that capture key moments, allowing participants to revisit valuable content and share their experience with colleagues or on social media.",{"type":21,"tag":277,"props":2054,"children":2055},{},[2056,2061],{"type":21,"tag":26,"props":2057,"children":2058},{},[2059],{"type":30,"value":2060},"Interactive feedback collection",{"type":30,"value":2062}," - Deploy user-friendly surveys with strategic question design that not only gathers actionable insights but also demonstrates your commitment to continuous improvement while making respondents feel their opinions are genuinely valued.",{"type":21,"tag":277,"props":2064,"children":2065},{},[2066,2071],{"type":21,"tag":26,"props":2067,"children":2068},{},[2069],{"type":30,"value":2070},"Community-building initiatives",{"type":30,"value":2072}," - Create dedicated online spaces like private LinkedIn groups or specialized forums where attendees can continue discussions, network with fellow participants, and access exclusive content, maintaining the event's momentum long after it concludes.",{"type":21,"tag":277,"props":2074,"children":2075},{},[2076,2081],{"type":21,"tag":26,"props":2077,"children":2078},{},[2079],{"type":30,"value":2080},"Strategic incentives for future participation",{"type":30,"value":2082}," - Offer early-bird discounts, exclusive pre-registration opportunities, or special access to upcoming content for past attendees, creating a sense of belonging to an exclusive community while encouraging continued engagement with your brand.",{"title":8,"searchDepth":436,"depth":436,"links":2084},[],"content:blog:post-event-engagement.md","blog\u002Fpost-event-engagement.md","blog\u002Fpost-event-engagement",{"_path":2089,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2090,"description":2091,"_schema":11,"seoDescription":2091,"author":2092,"published":2093,"imageUrl":2094,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2095,"_type":438,"_id":2160,"_source":440,"_file":2161,"_stem":2162,"_extension":443},"\u002Fblog\u002Fcreating-immersive-environments-at-your-event","Creating immersive environments at your event","Creating immersive environments at your event transforms ordinary gatherings into extraordinary experiences that captivate attendees on multiple sensory levels. These carefully designed environments forge stronger emotional connections between participants and your brand or message, leaving lasting impressions that extend far beyond the event itself.","content\u002Fteam\u002Fdeborah-stokes.md","2025-05-19T00:00:00Z","\u002Fsource-images\u002Fblog\u002Fimmersive.jpg",{"type":18,"children":2096,"toc":2158},[2097,2102,2107,2112],{"type":21,"tag":22,"props":2098,"children":2099},{},[2100],{"type":30,"value":2101},"By Deborah Stokes, CMP, CEM \u002F President",{"type":21,"tag":22,"props":2103,"children":2104},{},[2105],{"type":30,"value":2106},"Creating immersive environments at your event transforms ordinary gatherings into extraordinary experiences that captivate attendees on multiple sensory levels. These carefully designed environments forge stronger emotional connections between participants and your brand or message, leaving lasting impressions that extend far beyond the event itself. Thoughtful immersion through lighting, sound, scent, and interactive elements turns passive observers into active participants who feel genuinely part of something special. When attendees are fully immersed in your event environment, they're more likely to absorb your message, share their experiences widely, and develop deeper loyalty to your organization or cause.",{"type":21,"tag":22,"props":2108,"children":2109},{},[2110],{"type":30,"value":2111},"Here are three examples of immersive environments in the events industry:",{"type":21,"tag":2030,"props":2113,"children":2114},{},[2115,2132,2147],{"type":21,"tag":277,"props":2116,"children":2117},{},[2118,2120,2126,2130],{"type":30,"value":2119},"The Refinery29 29Rooms experience creates walk-through art installations where attendees interact with branded environments designed by artists and cultural influencers, combining social media moments with meaningful engagement around cultural themes. ",{"type":21,"tag":974,"props":2121,"children":2124},{"href":2122,"rel":2123},"https:\u002F\u002Fwww.refinery29.com\u002Fen-us\u002F29rooms",[978],[2125],{"type":30,"value":2122},{"type":21,"tag":2127,"props":2128,"children":2129},"br",{},[],{"type":30,"value":2131}," ",{"type":21,"tag":277,"props":2133,"children":2134},{},[2135,2137,2143,2146],{"type":30,"value":2136},"Secret Cinema transforms venues into complete movie worlds where guests become characters in the story, with detailed set designs, professional actors, and storylines that allow attendees to physically step into their favorite films. ",{"type":21,"tag":974,"props":2138,"children":2141},{"href":2139,"rel":2140},"https:\u002F\u002Fwww.secretcinema.com\u002F",[978],[2142],{"type":30,"value":2139},{"type":21,"tag":2127,"props":2144,"children":2145},{},[],{"type":30,"value":2131},{"type":21,"tag":277,"props":2148,"children":2149},{},[2150,2152],{"type":30,"value":2151},"The Museum of Ice Cream pioneered the \"Instagram museum\" concept with colorful, tactile installations like sprinkle pools and giant popsicles, creating a multisensory brand experience that combines playfulness with strategic photo opportunities. ",{"type":21,"tag":974,"props":2153,"children":2156},{"href":2154,"rel":2155},"https:\u002F\u002Fwww.museumoficecream.com\u002F",[978],[2157],{"type":30,"value":2154},{"title":8,"searchDepth":436,"depth":436,"links":2159},[],"content:blog:creating-immersive-environments-at-your-event.md","blog\u002Fcreating-immersive-environments-at-your-event.md","blog\u002Fcreating-immersive-environments-at-your-event",{"_path":2164,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2165,"description":16,"_schema":11,"seoDescription":2166,"author":2092,"published":2167,"imageUrl":2168,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2169,"_type":438,"_id":2333,"_source":440,"_file":2334,"_stem":2335,"_extension":443},"\u002Fblog\u002Fevents-that-will-thrive-in-2025-the-rise-of-moment-planning"," Events that Will Thrive in 2025: The Rise of ‘Moment Planning’"," \"2025 Event Trends: How 'Moment Planning' is Revolutionizing the Industry\"","2024-12-10T20:13:16Z","\u002Fsource-images\u002Fblog\u002Fds-image.png",{"type":18,"children":2170,"toc":2331},[2171,2179,2187,2192,2200,2205,2210,2218,2228,2238,2248,2258,2268,2276,2286,2296,2306,2316,2326],{"type":21,"tag":22,"props":2172,"children":2173},{},[2174],{"type":21,"tag":26,"props":2175,"children":2176},{},[2177],{"type":30,"value":2178},"Events that Will Thrive in 2025:    The Rise of ‘Moment Planning’",{"type":21,"tag":22,"props":2180,"children":2181},{},[2182],{"type":21,"tag":26,"props":2183,"children":2184},{},[2185],{"type":30,"value":2186},"By: Deborah Stokes",{"type":21,"tag":22,"props":2188,"children":2189},{},[2190],{"type":30,"value":2191},"In the dynamic world of event planning, staying ahead of the curve is essential for creating unforgettable experiences. As we look toward 2025, a fresh and exciting approach is set to redefine how we craft and experience events: moment planning. This innovative strategy promises to elevate attendee engagement and satisfaction by focusing on creating distinctive, memorable moments throughout the event journey. But what exactly is moment planning, and why will it be pivotal in shaping the future of events?",{"type":21,"tag":22,"props":2193,"children":2194},{},[2195],{"type":21,"tag":26,"props":2196,"children":2197},{},[2198],{"type":30,"value":2199},"Understanding Moment Planning",{"type":21,"tag":22,"props":2201,"children":2202},{},[2203],{"type":30,"value":2204},"Moment planning is a methodology that breaks down the event experience into distinct, purposeful moments, each designed to surprise, delight, and add value for attendees. Instead of viewing the event as a series of sequential activities, moment planning encourages event organizers to think about each interaction, encounter, or segment as a unique opportunity to create a lasting impression.",{"type":21,"tag":22,"props":2206,"children":2207},{},[2208],{"type":30,"value":2209},"Imagine attending a conference. Traditionally, the experience might involve a series of keynote speeches, breakout sessions, and networking events. While each segment is valuable, moment planning takes it a step further by focusing on how each of these elements can be elevated. The goal is to transform each interaction into a standout experience, ensuring that every step of the attendee journey is memorable.",{"type":21,"tag":22,"props":2211,"children":2212},{},[2213],{"type":21,"tag":26,"props":2214,"children":2215},{},[2216],{"type":30,"value":2217},"Why Moment Planning Will Shine in 2025",{"type":21,"tag":22,"props":2219,"children":2220},{},[2221,2226],{"type":21,"tag":26,"props":2222,"children":2223},{},[2224],{"type":30,"value":2225},"Enhanced Personalization",{"type":30,"value":2227},": Attendees in 2025 will expect a high degree of personalization. Moment planning allows for the creation of tailored experiences that cater to individual preferences and interests. By breaking down the event into moments, organizers can craft personalized touches that resonate deeply with each attendee, making the event feel uniquely relevant to them.",{"type":21,"tag":22,"props":2229,"children":2230},{},[2231,2236],{"type":21,"tag":26,"props":2232,"children":2233},{},[2234],{"type":30,"value":2235},"Increased Engagement",{"type":30,"value":2237},": By focusing on creating standout moments, organizers can keep attendees engaged and enthusiastic throughout the event. Whether it's an unexpected surprise, an interactive experience, or a thoughtfully designed pause, these moments can capture attention and foster a sense of connection.",{"type":21,"tag":22,"props":2239,"children":2240},{},[2241,2246],{"type":21,"tag":26,"props":2242,"children":2243},{},[2244],{"type":30,"value":2245},"Memorable Experiences:",{"type":30,"value":2247}," In a world saturated with events, creating memorable experiences is crucial. Moment planning emphasizes the importance of crafting each moment with intention and creativity, leading to a more impactful and unforgettable event. When attendees leave with vivid memories of the exceptional moments they experienced, they're more likely to share their enthusiasm and return for future events.",{"type":21,"tag":22,"props":2249,"children":2250},{},[2251,2256],{"type":21,"tag":26,"props":2252,"children":2253},{},[2254],{"type":30,"value":2255},"Emotional Impact",{"type":30,"value":2257},": Moments that surprise and delight can create strong emotional responses. Whether it’s a heartwarming gesture, an immersive experience, or an unexpected gift, these moments have the power to forge emotional connections and enhance overall satisfaction. In 2025, events that successfully evoke positive emotions will stand out in attendees’ minds long after the event has ended.",{"type":21,"tag":22,"props":2259,"children":2260},{},[2261,2266],{"type":21,"tag":26,"props":2262,"children":2263},{},[2264],{"type":30,"value":2265},"Flexibility and Adaptability:",{"type":30,"value":2267}," Moment planning encourages flexibility. If an unforeseen challenge arises, organizers can pivot and reimagine moments to adapt to the new circumstances. This agility ensures that the event remains engaging and enjoyable, regardless of any changes or disruptions.",{"type":21,"tag":22,"props":2269,"children":2270},{},[2271],{"type":21,"tag":26,"props":2272,"children":2273},{},[2274],{"type":30,"value":2275},"How to Implement Moment Planning",{"type":21,"tag":22,"props":2277,"children":2278},{},[2279,2284],{"type":21,"tag":26,"props":2280,"children":2281},{},[2282],{"type":30,"value":2283},"Map Out the Attendee Journey",{"type":30,"value":2285},": Begin by mapping out the entire attendee journey, from pre-event communication to post-event follow-up. Identify key touchpoints and interactions where moments can be introduced or enhanced.",{"type":21,"tag":22,"props":2287,"children":2288},{},[2289,2294],{"type":21,"tag":26,"props":2290,"children":2291},{},[2292],{"type":30,"value":2293},"Innovate Each Moment:",{"type":30,"value":2295}," For each identified moment, think about how it can be elevated. Consider incorporating elements such as interactive technology, personalized messages, surprise activities, or unique experiences that align with the event’s theme and goals.",{"type":21,"tag":22,"props":2297,"children":2298},{},[2299,2304],{"type":21,"tag":26,"props":2300,"children":2301},{},[2302],{"type":30,"value":2303},"Prioritize Authenticity",{"type":30,"value":2305},": Ensure that each moment feels genuine and aligned with the event’s purpose. Authenticity strengthens the connection between attendees and the event, making the experience more meaningful.",{"type":21,"tag":22,"props":2307,"children":2308},{},[2309,2314],{"type":21,"tag":26,"props":2310,"children":2311},{},[2312],{"type":30,"value":2313},"Gather Feedback",{"type":30,"value":2315},": After the event, seek feedback on the moments that stood out and those that could be improved. This input will be invaluable for refining your moment planning approach for future events.",{"type":21,"tag":22,"props":2317,"children":2318},{},[2319,2324],{"type":21,"tag":26,"props":2320,"children":2321},{},[2322],{"type":30,"value":2323},"Leverage Technology:",{"type":30,"value":2325}," Utilize technology to enhance moments, from virtual reality experiences to personalized event apps. Technology can provide new ways to surprise and delight attendees, creating innovative and memorable interactions.",{"type":21,"tag":22,"props":2327,"children":2328},{},[2329],{"type":30,"value":2330},"As we approach 2025, the focus on moment planning represents a paradigm shift in event planning. By breaking down the event experience into carefully crafted moments, organizers can create unique, engaging, and emotionally resonant experiences that leave a lasting impact. In a competitive landscape where differentiation is key, moment planning offers a pathway to not only meet but exceed attendee expectations, ensuring that events are remembered for years to come. Embrace the power of moments, and watch your events thrive in the new era of event planning.",{"title":8,"searchDepth":436,"depth":436,"links":2332},[],"content:blog:events-that-will-thrive-in-2025-the-rise-of-moment-planning.md","blog\u002Fevents-that-will-thrive-in-2025-the-rise-of-moment-planning.md","blog\u002Fevents-that-will-thrive-in-2025-the-rise-of-moment-planning",{"_path":2337,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2338,"description":665,"_schema":11,"seoDescription":16,"author":16,"published":2339,"imageUrl":2340,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2341,"_type":438,"_id":2456,"_source":440,"_file":2457,"_stem":2458,"_extension":443},"\u002Fblog\u002F7-apps-to-help-streamline-your-business-travel","6 Apps to Help Streamline Your Business Travel","2024-09-23T13:24:29Z","\u002Fsource-images\u002Fblog\u002F7apps.jpeg",{"type":18,"children":2342,"toc":2454},[2343,2350,2355,2374,2389,2404,2419,2434,2449],{"type":21,"tag":22,"props":2344,"children":2345},{},[2346],{"type":21,"tag":26,"props":2347,"children":2348},{},[2349],{"type":30,"value":665},{"type":21,"tag":22,"props":2351,"children":2352},{},[2353],{"type":30,"value":2354},"In today's fast-paced world, business travel is often a necessity for maintaining professional relationships and exploring new opportunities. To make these trips as smooth and efficient as possible, leveraging technology is crucial. Here are some essential apps that can help streamline your business travel experience:",{"type":21,"tag":22,"props":2356,"children":2357},{},[2358,2372],{"type":21,"tag":974,"props":2359,"children":2364},{"href":2360,"target":2361,"rel":2362},"https:\u002F\u002Fwww.tripit.com\u002Fweb","_blank",[2363],"noopener",[2365,2370],{"type":21,"tag":26,"props":2366,"children":2367},{},[2368],{"type":30,"value":2369},"TripIt",{"type":30,"value":2371},":",{"type":30,"value":2373}," This app acts as a digital travel assistant by organizing your travel itinerary in one place. By forwarding your travel confirmation emails to TripIt, the app creates a master itinerary, including flight details, hotel reservations, and car rentals. Its Pro version offers real-time flight alerts and other premium features.",{"type":21,"tag":22,"props":2375,"children":2376},{},[2377,2387],{"type":21,"tag":974,"props":2378,"children":2381},{"href":2379,"target":2361,"rel":2380},"https:\u002F\u002Fwww.expensify.com\u002F",[2363],[2382],{"type":21,"tag":26,"props":2383,"children":2384},{},[2385],{"type":30,"value":2386},"Expensify",{"type":30,"value":2388},": Keeping track of expenses while traveling can be a hassle. Expensify simplifies this process by allowing users to snap photos of receipts and automatically categorize expenses. The app also offers features for mileage tracking and generating expense reports, making reimbursement processes more efficient.",{"type":21,"tag":22,"props":2390,"children":2391},{},[2392,2402],{"type":21,"tag":974,"props":2393,"children":2396},{"href":2394,"target":2361,"rel":2395},"https:\u002F\u002Fhopper.com\u002F",[2363],[2397],{"type":21,"tag":26,"props":2398,"children":2399},{},[2400],{"type":30,"value":2401},"Hopper",{"type":30,"value":2403},": Finding the best flight deals can be challenging. Hopper uses historical data and predictive analytics to advise on the best times to book flights and hotels. Its notifications alert you when prices drop, ensuring you get the best value for your travel budget.",{"type":21,"tag":22,"props":2405,"children":2406},{},[2407,2417],{"type":21,"tag":974,"props":2408,"children":2411},{"href":2409,"target":2361,"rel":2410},"https:\u002F\u002Fsupport.microsoft.com\u002Fen-us\u002Foffice\u002Foffice-lens-for-windows-577ec09d-8da2-4029-8bb7-12f8114f472a",[2363],[2412],{"type":21,"tag":26,"props":2413,"children":2414},{},[2415],{"type":30,"value":2416},"Microsoft Office Lens",{"type":30,"value":2418},": For those who need to scan and digitize documents on the go, Microsoft Office Lens is a powerful tool. It allows users to capture and convert business cards, receipts, and other documents into digital formats, making it easier to stay organized.",{"type":21,"tag":22,"props":2420,"children":2421},{},[2422,2432],{"type":21,"tag":974,"props":2423,"children":2426},{"href":2424,"target":2361,"rel":2425},"https:\u002F\u002Fwww.google.com\u002Fmaps",[2363],[2427],{"type":21,"tag":26,"props":2428,"children":2429},{},[2430],{"type":30,"value":2431},"Google Maps",{"type":30,"value":2433},": A staple for any traveler, Google Maps provides reliable navigation and local business information. It helps you find your way in unfamiliar cities, discover nearby restaurants, and view real-time traffic updates, ensuring you stay on schedule.",{"type":21,"tag":22,"props":2435,"children":2436},{},[2437,2447],{"type":21,"tag":974,"props":2438,"children":2441},{"href":2439,"target":2361,"rel":2440},"https:\u002F\u002Fwww.loungebuddy.com\u002F",[2363],[2442],{"type":21,"tag":26,"props":2443,"children":2444},{},[2445],{"type":30,"value":2446},"LoungeBuddy",{"type":30,"value":2448},": If you’re spending time in airports, LoungeBuddy enhances your travel experience by providing access to airport lounges worldwide. It offers information on amenities, pricing, and booking options, allowing you to find a comfortable place to relax or work before your flight.",{"type":21,"tag":22,"props":2450,"children":2451},{},[2452],{"type":30,"value":2453},"By incorporating these apps into your travel routine, you can enhance productivity, manage expenses more effectively, and enjoy a more organized and stress-free business trip. Embracing these digital tools will not only simplify your travels but also contribute to a more efficient and enjoyable business travel experience.",{"title":8,"searchDepth":436,"depth":436,"links":2455},[],"content:blog:7-apps-to-help-streamline-your-business-travel.md","blog\u002F7-apps-to-help-streamline-your-business-travel.md","blog\u002F7-apps-to-help-streamline-your-business-travel",{"_path":2460,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2461,"description":16,"_schema":11,"seoDescription":2462,"author":2463,"published":2464,"imageUrl":2465,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2466,"_type":438,"_id":2503,"_source":440,"_file":2504,"_stem":2505,"_extension":443},"\u002Fblog\u002Fheather-seasholtz-a-trailblazer-in-the-meeting-industry","Heather Seasholtz: A Trailblazer in the Meeting Industry","A Trailblazer in the Meeting Industry","content\u002Fteam\u002Fheather-seasholtz.md","2024-09-23T13:05:18Z","\u002Fsource-images\u002Fblog\u002Ftrailblazer.jpeg",{"type":18,"children":2467,"toc":2501},[2468,2476,2481,2486,2491,2496],{"type":21,"tag":22,"props":2469,"children":2470},{},[2471],{"type":21,"tag":26,"props":2472,"children":2473},{},[2474],{"type":30,"value":2475},"September 2024",{"type":21,"tag":22,"props":2477,"children":2478},{},[2479],{"type":30,"value":2480},"CM's own Heather Seasholtz, CMP-Fellow, DES, has emerged as a significant force in the meeting and events industry, recognized for her exceptional leadership and innovative approach to transforming the field. With accolades from two of the industry’s most prominent organizations, Seasholtz’s impact is both profound and inspiring.",{"type":21,"tag":22,"props":2482,"children":2483},{},[2484],{"type":30,"value":2485},"Earlier this month, Heather Seasholtz was honored as one of the \"Meeting Professionals of the Year\" by Smart Meetings, a prestigious recognition that highlights her exceptional contributions to the industry. This accolade is a testament to Heather’s remarkable ability to blend creativity with strategy, creating memorable and effective events that resonate deeply with attendees. Her approach to event management is not just about executing logistics but about creating experiences that leave a lasting impression.",{"type":21,"tag":22,"props":2487,"children":2488},{},[2489],{"type":30,"value":2490},"Heather's leadership extends beyond her role as an event professional. In 2025, she will take on a new challenge as a member of the PCMA (Professional Convention Management Association) Board of Directors. This role is a significant milestone in her career, reflecting her influential position within the industry. Her appointment to the board underscores her commitment to advancing the profession and her dedication to shaping its future.",{"type":21,"tag":22,"props":2492,"children":2493},{},[2494],{"type":30,"value":2495},"As a board member, Seasholtz will be at the forefront of key decisions and initiatives that will impact the industry’s direction. Her strategic vision and hands-on experience will undoubtedly contribute to the ongoing evolution of meeting and event management practices, benefiting professionals and clients alike.",{"type":21,"tag":22,"props":2497,"children":2498},{},[2499],{"type":30,"value":2500},"Heather was already selected to serve as the 2025 Chair of the Events Industry Council’s CMP Governance Commission. The Certified Meeting Professional (CMP) program is created and maintained by meeting professionals worldwide. The Events Industry Council relies on seasoned CMPs to govern the program and to ensure that it is a reflection of the meetings industry. The governing body, known as the CMP Governance Commission, is comprised of representatives from all sectors of the meetings industry, including planners, suppliers, third-party consultants and more.",{"title":8,"searchDepth":436,"depth":436,"links":2502},[],"content:blog:heather-seasholtz-a-trailblazer-in-the-meeting-industry.md","blog\u002Fheather-seasholtz-a-trailblazer-in-the-meeting-industry.md","blog\u002Fheather-seasholtz-a-trailblazer-in-the-meeting-industry",{"_path":2507,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2508,"description":2509,"_schema":11,"seoDescription":2510,"author":2511,"published":2512,"imageUrl":2513,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2514,"_type":438,"_id":2662,"_source":440,"_file":2663,"_stem":2664,"_extension":443},"\u002Fblog\u002Fto-ai-or-not-to-ai","To AI or Not to AI? ","By: Carolynn Santos","Are you ready to embrace AI in your event planning business?","content\u002Fteam\u002Fcarolynn-santos.md","2024-09-23T12:46:49Z","\u002Fsource-images\u002Fblog\u002Fai.jpeg",{"type":18,"children":2515,"toc":2660},[2516,2524,2539,2547,2552,2565,2581,2586,2591,2596,2601,2606,2614,2619,2655],{"type":21,"tag":22,"props":2517,"children":2518},{},[2519],{"type":21,"tag":26,"props":2520,"children":2521},{},[2522],{"type":30,"value":2523},"By: Carolynn Santos || September 23, 2024",{"type":21,"tag":22,"props":2525,"children":2526},{},[2527,2532,2534,2537],{"type":21,"tag":26,"props":2528,"children":2529},{},[2530],{"type":30,"value":2531},"To AI or Not to AI?  A question many planners are asking themselves.",{"type":30,"value":2533}," ",{"type":21,"tag":2127,"props":2535,"children":2536},{},[],{"type":30,"value":2538},"For me – I’m all in. Here's my journey to this decision and some valuable tips for implementing AI in your business.",{"type":21,"tag":22,"props":2540,"children":2541},{},[2542],{"type":21,"tag":26,"props":2543,"children":2544},{},[2545],{"type":30,"value":2546},"Learning to Embrace the Latest Technology...",{"type":21,"tag":22,"props":2548,"children":2549},{},[2550],{"type":30,"value":2551},"When my youngest was 12 and started playing travel soccer, I was a self-employed manicurist with my own business, but the amount of weekend travel really impacted my clientele. At the same time, I realized that technology was becoming ubiquitous in everyday life. I felt that I needed to make a decision – to either get in there and learn everything I could or watch the train leave the station without me.",{"type":21,"tag":22,"props":2553,"children":2554},{},[2555,2557,2560,2563],{"type":30,"value":2556},"So, I got a job in corporate America and thus began my technology educational journey. A life-changing decision at the time, and I’m glad I made it. I see AI the same way – get on board or miss the train ride!",{"type":21,"tag":2127,"props":2558,"children":2559},{},[],{"type":21,"tag":2127,"props":2561,"children":2562},{},[],{"type":30,"value":2564},"Artificial intelligence is here, and it is having an impact on everyday life. The more we become comfortable and familiar with it, the more we’ll wonder how we lived without it – kinda’ like when electricity was introduced. That being said, how is AI going to impact human productivity and collaboration? I can tell you from personal experience that humans will always need a job — AI cannot replace people.",{"type":21,"tag":22,"props":2566,"children":2567},{},[2568,2570,2573,2576],{"type":30,"value":2569},"I recently attended a PCMA Heartland Chapter education session about AI, presented by Rick Bracken. His approach wasn’t to explain AI programs or how to use them but to point out that there are things that AI can't and will never be able to do, such as critical thinking, decision making, creativity, organization, and leadership skills. AI can provide talking points and information it has collated from the internet, but it cannot decide which appetizer to order, or manage an onsite change to a workshop – a human has to do that, a planner. ",{"type":21,"tag":2127,"props":2571,"children":2572},{},[],{"type":21,"tag":2127,"props":2574,"children":2575},{},[],{"type":21,"tag":26,"props":2577,"children":2578},{},[2579],{"type":30,"value":2580},"How AI Can Help Boost Efficiency",{"type":21,"tag":22,"props":2582,"children":2583},{},[2584],{"type":30,"value":2585},"Learning from the past, I got on the AI train before it left the station and now I use AI almost on a daily basis. My main go tos are Chat GPT (the free version), Spark (PCMA tool) and Google’s Gemini. Here are examples of how I use AI to augment my productivity that may benefit your workflow as well.",{"type":21,"tag":22,"props":2587,"children":2588},{},[2589],{"type":30,"value":2590},"I needed a hotel near the airport in Chicago that could accommodate certain aspects of a client program. I created the prompt in Chat GPT and in less than a minute I had five hotels I could reach out to with my RFP. What would have taken several emails and\u002For phone calls over the course of a couple of hours or a day took less than 30 seconds.",{"type":21,"tag":22,"props":2592,"children":2593},{},[2594],{"type":30,"value":2595},"Recently our organization has been creating case studies of our client successes. I created a list of what I considered successful tips, activities and improvements on a current customer’s program. I created the prompt for Chat GPT to review and analyze my talking points and asked it to create an outline for the case study. Again, in seconds I had a draft outline of the case study, making writing it that much easier.",{"type":21,"tag":22,"props":2597,"children":2598},{},[2599],{"type":30,"value":2600},"This next example happened all within the same prompt. I wrote three objectives for attendees of a workshop on event marketing. I asked Chat GPT to review each objective for accuracy and achievability. Chat GPT provided feedback on each objective for Strengths and Areas for Improvement and shared a revised version to address these points. It asked me, “Is this more aligned with what you were aiming for?”. The tool was asking me questions?",{"type":21,"tag":22,"props":2602,"children":2603},{},[2604],{"type":30,"value":2605},"I then asked it, “Based on the input please write three new outcomes.” Chat GPT rewrote the objectives with all the previous input in mind. Once that was completed, I then asked it to re-write the objectives as if the Executives who are determining budget are those who will be going as attendees to the session. Lastly, I asked it to write the objectives for a new or emerging entrepreneur who would be attending an event for the first time. In less than an hour I had three separate sets of objectives that I could use in my marketing and social media to attract the kind of audiences and attendees I needed at my client event.",{"type":21,"tag":22,"props":2607,"children":2608},{},[2609],{"type":21,"tag":26,"props":2610,"children":2611},{},[2612],{"type":30,"value":2613},"Tips for Using AI Platforms",{"type":21,"tag":22,"props":2615,"children":2616},{},[2617],{"type":30,"value":2618},"Here are some tips and guidelines I follow when I use any form of AI.",{"type":21,"tag":2030,"props":2620,"children":2621},{},[2622,2627,2637,2642,2647],{"type":21,"tag":277,"props":2623,"children":2624},{},[2625],{"type":30,"value":2626},"Never use a company or client name or any identifiable information – AI tools are generative, and in the future, it will use the information you’ve given it in answers to other’s prompts",{"type":21,"tag":277,"props":2628,"children":2629},{},[2630,2632],{"type":30,"value":2631},"Write your prompt explaining what you are asking the AI tool to do, and then end with the following or a similar statement: ",{"type":21,"tag":54,"props":2633,"children":2634},{},[2635],{"type":30,"value":2636},"Let me know when you are ready to receive.",{"type":21,"tag":277,"props":2638,"children":2639},{},[2640],{"type":30,"value":2641},"Never take what AI generates as final. Read and research to make sure the information is accurate and conveys the message you want it to convey.",{"type":21,"tag":277,"props":2643,"children":2644},{},[2645],{"type":30,"value":2646},"Review the content and make sure your voice is there – AI isn’t human and can’t detect emotion and intent – your voice is innate and uniquely you – make sure it’s heard in the final version of what you create.",{"type":21,"tag":277,"props":2648,"children":2649},{},[2650,2652],{"type":30,"value":2651},"Be upfront - disclose that you have used AI to help with the task and to what extent.",{"type":21,"tag":2127,"props":2653,"children":2654},{},[],{"type":21,"tag":22,"props":2656,"children":2657},{},[2658],{"type":30,"value":2659},"Horses to cars? Candles to the flip of a switch? All innovative and forward-thinking changes can be scary when we first encounter them, but we adapt, we adjust, and we forge ahead. Do the same thing with your AI journey – embrace AI and get on the train before it leaves the track – you’ll be glad you did.",{"title":8,"searchDepth":436,"depth":436,"links":2661},[],"content:blog:to-ai-or-not-to-ai.md","blog\u002Fto-ai-or-not-to-ai.md","blog\u002Fto-ai-or-not-to-ai",{"_path":2666,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2667,"description":2668,"_schema":11,"seoDescription":2669,"author":2006,"published":2670,"imageUrl":2671,"imageAlt":16,"shortTitle":2672,"cardText":16,"body":2673,"_type":438,"_id":2705,"_source":440,"_file":2706,"_stem":2707,"_extension":443},"\u002Fblog\u002Fspring-has-proven-to-be-quite-bustling-for-cm-event-solutions","Spring has proven to be quite bustling for CM Event Solutions!","By:  Elizabeth Davis, CEM","Busy Spring for CM Event Solutions","2024-05-02T12:35:53Z","\u002Fsource-images\u002Fblog\u002Fbusy.jpg","Busy Spring",{"type":18,"children":2674,"toc":2703},[2675,2683,2688,2693,2698],{"type":21,"tag":22,"props":2676,"children":2677},{},[2678],{"type":21,"tag":26,"props":2679,"children":2680},{},[2681],{"type":30,"value":2682},"By:   Elizabeth Davis, CEM  ||  May 2, 2024",{"type":21,"tag":22,"props":2684,"children":2685},{},[2686],{"type":30,"value":2687},"With our April show run in the rearview mirror, CM Event Solutions has much to celebrate. We’ve put a wrap on four conferences in the month of April, including a concurrent virtual conference, showcasing once again our ability to successfully support multiple clients concurrently. Our clients’ successes are our biggest wins, and we couldn’t be happier with the end results of just a few short weeks ago. With nearly our entire team on the road (and in the air!) during the second week of April, CM was all-hands-on-deck to make our clients’ dreams a reality.",{"type":21,"tag":22,"props":2689,"children":2690},{},[2691],{"type":30,"value":2692},"We had the extreme pleasure of working with two new healthcare associations this past year, implementing new procedures, assisting in cost saving measures, and finally collaborating onsite in Indianapolis and Montreal, Canada. There is something incredibly energizing about watching the empty meeting space transform overnight into a conference and tradeshow, ready to welcome over 1,000 people. The excitement was buzzing off the walls; the energy throughout the week charged through the hotels as attendees reunited with one another after a year apart.",{"type":21,"tag":22,"props":2694,"children":2695},{},[2696],{"type":30,"value":2697},"We introduced new wellness events onsite, including an attendee art creation room and a daycare facility. Our motto of “doing whatever it takes” to get the job done was realized time and time again as we took these events across the finish line. Our very own, Steve Ellis, turned into a handyman in Oakland, CA, building everything from stage chairs to highchairs for the daycare, and did it with a smile and a bit of dad jokes!",{"type":21,"tag":22,"props":2699,"children":2700},{},[2701],{"type":30,"value":2702},"The month of April was filled with early morning flights, many cups of coffee, freight-sorting and long hours. April also included many laughs, client smiles, and hugs from attendees who become friends throughout the years. We are forever grateful for the relationships fostered throughout the conference cycle, with our client's hotel partners and our vendor partners. Event planning takes a village and CM Event Solutions has the best one around!",{"title":8,"searchDepth":436,"depth":436,"links":2704},[],"content:blog:spring-has-proven-to-be-quite-bustling-for-cm-event-solutions.md","blog\u002Fspring-has-proven-to-be-quite-bustling-for-cm-event-solutions.md","blog\u002Fspring-has-proven-to-be-quite-bustling-for-cm-event-solutions",{"_path":2709,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2710,"description":2711,"_schema":11,"seoDescription":16,"author":448,"published":2712,"imageUrl":2713,"imageAlt":16,"shortTitle":16,"cardText":16,"body":2714,"_type":438,"_id":2863,"_source":440,"_file":2864,"_stem":2865,"_extension":443},"\u002Fblog\u002Fthe-balance-of-networking-and-event-content","The Balance of Networking and Event Content","By:  Matthew Laws","2024-04-25T14:47:32Z","\u002Fsource-images\u002Fblog\u002F91a35b1c-6862-422e-89fb-e52c3b126c46.jpg",{"type":18,"children":2715,"toc":2861},[2716,2723,2732,2737,2742,2750,2760,2770,2780,2790,2798,2803,2813,2823,2833,2843,2851,2856],{"type":21,"tag":2717,"props":2718,"children":2722},"img",{"src":2719,"height":2720,"width":2721},"\u002Fghozt-tramp-business-communication-duplicat-model.jpg",1255,1530,[],{"type":21,"tag":2724,"props":2725,"children":2727},"h4",{"id":2726},"the-balance-of-networking-and-event-content",[2728],{"type":21,"tag":26,"props":2729,"children":2730},{},[2731],{"type":30,"value":2710},{"type":21,"tag":22,"props":2733,"children":2734},{},[2735],{"type":30,"value":2736},"By: Matthew Laws  ||  April 25, 2024",{"type":21,"tag":22,"props":2738,"children":2739},{},[2740],{"type":30,"value":2741},"In the realm of professional development and industry gatherings, the allure of captivating event content often takes center stage. Speakers share insights, panels dissect trends, and workshops offer practical knowledge. However, amidst the whirlwind of information dissemination, there's a subtle yet profound aspect that often gets overlooked: networking. Prioritizing networking over event content can be a game-changer in terms of career advancement, knowledge acquisition, and fostering lasting connections.",{"type":21,"tag":22,"props":2743,"children":2744},{},[2745],{"type":21,"tag":26,"props":2746,"children":2747},{},[2748],{"type":30,"value":2749},"Beyond the Content: The Value of Networking",{"type":21,"tag":22,"props":2751,"children":2752},{},[2753,2758],{"type":21,"tag":26,"props":2754,"children":2755},{},[2756],{"type":30,"value":2757},"1. Forge Meaningful Connections:",{"type":30,"value":2759}," Events bring together professionals from diverse backgrounds and industries. Networking allows you to connect with like-minded individuals, potential collaborators, mentors, and even future employers. These connections can lead to career opportunities, partnerships, and invaluable advice.",{"type":21,"tag":22,"props":2761,"children":2762},{},[2763,2768],{"type":21,"tag":26,"props":2764,"children":2765},{},[2766],{"type":30,"value":2767},"2. Real-Time Learning:",{"type":30,"value":2769}," While event content provides structured knowledge, networking offers real-time insights. Engaging in conversations with peers and industry leaders allows for the exchange of ideas, experiences, and perspectives that may not be covered in presentations or workshops. This dynamic interaction can spark new ideas, challenge existing beliefs, and broaden your understanding of industry trends.",{"type":21,"tag":22,"props":2771,"children":2772},{},[2773,2778],{"type":21,"tag":26,"props":2774,"children":2775},{},[2776],{"type":30,"value":2777},"3. Opportunities for Collaboration:",{"type":30,"value":2779}," Networking cultivates a fertile ground for collaboration. By interacting with professionals from different sectors, you may discover synergies and opportunities for joint projects, ventures, or research initiatives. Collaborative endeavors not only enhance your professional portfolio but also enable you to tackle complex challenges with diverse perspectives and expertise.",{"type":21,"tag":22,"props":2781,"children":2782},{},[2783,2788],{"type":21,"tag":26,"props":2784,"children":2785},{},[2786],{"type":30,"value":2787},"4. Personal Growth and Development:",{"type":30,"value":2789}," Networking is not just about expanding your professional circle; it’s also a journey of personal growth and development. Engaging in meaningful conversations, sharing your own experiences, and actively listening to others’ stories can boost your communication skills, confidence, and emotional intelligence. These soft skills are invaluable assets in any career path.",{"type":21,"tag":22,"props":2791,"children":2792},{},[2793],{"type":21,"tag":26,"props":2794,"children":2795},{},[2796],{"type":30,"value":2797},"Strategies for Effective Networking at Events",{"type":21,"tag":22,"props":2799,"children":2800},{},[2801],{"type":30,"value":2802},"Prioritizing networking requires a proactive approach. Here are some strategies to maximize your networking experience at events:",{"type":21,"tag":22,"props":2804,"children":2805},{},[2806,2811],{"type":21,"tag":26,"props":2807,"children":2808},{},[2809],{"type":30,"value":2810},"1. Set Clear Objectives:",{"type":30,"value":2812}," Before attending an event, clarify your networking goals. Whether it’s expanding your professional network, seeking mentorship, or exploring career opportunities, having clear objectives will guide your interactions and make them more purposeful.",{"type":21,"tag":22,"props":2814,"children":2815},{},[2816,2821],{"type":21,"tag":26,"props":2817,"children":2818},{},[2819],{"type":30,"value":2820},"2. Initiate Conversations:",{"type":30,"value":2822}," Don’t wait for others to approach you; take the initiative to start conversations. Approach people with genuine curiosity, ask insightful questions, and actively listen to their responses. Remember, networking is about building relationships, not just exchanging business cards.",{"type":21,"tag":22,"props":2824,"children":2825},{},[2826,2831],{"type":21,"tag":26,"props":2827,"children":2828},{},[2829],{"type":30,"value":2830},"3. Be Authentic:",{"type":30,"value":2832}," Authenticity is key to building meaningful connections. Be genuine, share your experiences and insights, and show interest in others’ perspectives. Authentic interactions lay the foundation for trust and long-term relationships.",{"type":21,"tag":22,"props":2834,"children":2835},{},[2836,2841],{"type":21,"tag":26,"props":2837,"children":2838},{},[2839],{"type":30,"value":2840},"4. Follow Up:",{"type":30,"value":2842}," Networking doesn’t end when the event concludes. Follow up with the people you’ve connected with, whether it’s through email, LinkedIn, or other professional platforms. Nurture these relationships by staying in touch, sharing relevant resources, and offering support whenever possible.",{"type":21,"tag":22,"props":2844,"children":2845},{},[2846],{"type":21,"tag":26,"props":2847,"children":2848},{},[2849],{"type":30,"value":2850},"Balancing Content Consumption and Networking",{"type":21,"tag":22,"props":2852,"children":2853},{},[2854],{"type":30,"value":2855},"While prioritizing networking over event content can be beneficial, it’s essential to strike a balance. Allocate time to attend key presentations, workshops, and panels that align with your professional interests and goals. Extract insights from the content sessions and use them as conversation starters during networking opportunities. By combining both elements, you can derive maximum value from your event experience.",{"type":21,"tag":22,"props":2857,"children":2858},{},[2859],{"type":30,"value":2860},"In the bustling landscape of professional events, prioritizing networking over event content can elevate your experience from informative to transformative. By focusing on forging meaningful connections, engaging in real-time learning, and fostering collaborations, you can unlock new opportunities for personal and professional growth. So, the next time you attend an event, remember that while the content may inspire, it’s the connections you make that have the power to propel your career forward.",{"title":8,"searchDepth":436,"depth":436,"links":2862},[],"content:blog:the-balance-of-networking-and-event-content.md","blog\u002Fthe-balance-of-networking-and-event-content.md","blog\u002Fthe-balance-of-networking-and-event-content",{"_path":2867,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":2868,"description":2869,"_schema":11,"seoDescription":2868,"author":2463,"published":2870,"imageUrl":2871,"imageAlt":16,"shortTitle":2868,"cardText":2872,"body":2873,"_type":438,"_id":3129,"_source":440,"_file":3130,"_stem":3131,"_extension":443},"\u002Fblog\u002Freflecting-on-a-remarkable-year","REFLECTING ON A REMARKABLE YEAR","CM EVENT SOLUTIONS'\nJOURNEY AND ACHIEVEMENTS:\nREFLECTING ON A REMARKABLE YEAR","2023-11-13T00:00:00Z","\u002Fsource-images\u002Fblog\u002Flookingback2.png","By:  Heather Seasholtz, CMP Fellow, DES",{"type":18,"children":2874,"toc":3126},[2875,2881,2886,2895,2900,2908,2913,2919,2927,2965,2971,2979,2984,3000,3015,3030,3036,3044,3049,3054,3069,3074,3079,3084,3101,3106,3111],{"type":21,"tag":2717,"props":2876,"children":2880},{"width":2877,"height":2878,"src":2879},1333,208,"\u002Fcm-top-banner-mobile-1.jpg",[],{"type":21,"tag":22,"props":2882,"children":2883},{},[2884],{"type":30,"value":2885},"November 13, 2023",{"type":21,"tag":653,"props":2887,"children":2889},{"id":2888},"cm-event-solutions-journey-and-achievements-reflecting-on-a-remarkable-year",[2890],{"type":21,"tag":26,"props":2891,"children":2892},{},[2893],{"type":30,"value":2894},"CM Event Solutions' Journey and Achievements: Reflecting on a Remarkable Year",{"type":21,"tag":22,"props":2896,"children":2897},{},[2898],{"type":30,"value":2899},"What a year it has been at CM Event Solutions, formerly known as Conference Managers. We've gone through some significant transformations, and we're excited to share our journey with you. In this article, we'll take you through the highlights of the past year and the exciting changes that have reshaped our organization.",{"type":21,"tag":22,"props":2901,"children":2902},{},[2903],{"type":21,"tag":26,"props":2904,"children":2905},{},[2906],{"type":30,"value":2907},"Embracing a New Identity",{"type":21,"tag":22,"props":2909,"children":2910},{},[2911],{"type":30,"value":2912},"The most notable change is our rebranding, which has given us a fresh new persona. More than just a cosmetic update, our name change to CM Event Solutions better reflects the solutions-driven approach that defines our services. This rebranding was the result of the unanimous voice from our dedicated team, who came together during our annual retreat to redefine our core mission.",{"type":21,"tag":2717,"props":2914,"children":2918},{"width":2915,"height":2916,"src":2917},1000,563,"\u002Fcm-event-solutions-staff-1.jpg",[],{"type":21,"tag":22,"props":2920,"children":2921},{},[2922],{"type":21,"tag":26,"props":2923,"children":2924},{},[2925],{"type":30,"value":2926},"Connecting With Us",{"type":21,"tag":22,"props":2928,"children":2929},{},[2930,2932,2939,2940,2947,2948,2955,2956,2963],{"type":30,"value":2931},"With our new identity comes a stronger online presence. We invite you to connect with us on our social media platforms: ",{"type":21,"tag":974,"props":2933,"children":2936},{"target":2361,"rel":2934,"href":2935},[2363],"https:\u002F\u002Fwww.linkedin.com\u002Fcompany\u002Fconference-managers\u002Fmycompany\u002F?viewAsMember=true",[2937],{"type":30,"value":2938},"LinkedIn",{"type":30,"value":983},{"type":21,"tag":974,"props":2941,"children":2944},{"target":2361,"rel":2942,"href":2943},[2363],"https:\u002F\u002Fwww.instagram.com\u002Fcmeventsolutions\u002F",[2945],{"type":30,"value":2946},"Instagram",{"type":30,"value":983},{"type":21,"tag":974,"props":2949,"children":2952},{"target":2361,"rel":2950,"href":2951},[2363],"https:\u002F\u002Fwww.facebook.com\u002Fpeople\u002FCM-Event-Solutions\u002F100090531373940\u002F",[2953],{"type":30,"value":2954},"Facebook",{"type":30,"value":1008},{"type":21,"tag":974,"props":2957,"children":2960},{"target":2361,"rel":2958,"href":2959},[2363],"https:\u002F\u002Ftwitter.com\u002Fi\u002Fflow\u002Flogin?redirect_after_login=%2FConferenceMgrs",[2961],{"type":30,"value":2962},"X (Formerly Twitter)",{"type":30,"value":2964},". Follow us for the latest updates, including behind-the-scenes glimpses of our work, team spotlights, and news about the events we're participating in. We look forward to connecting with you and hearing your thoughts.",{"type":21,"tag":2717,"props":2966,"children":2970},{"width":2967,"height":2968,"src":2969},354,226,"\u002Fvalues-1.png",[],{"type":21,"tag":22,"props":2972,"children":2973},{},[2974],{"type":21,"tag":26,"props":2975,"children":2976},{},[2977],{"type":30,"value":2978},"Guided by Core Values",{"type":21,"tag":22,"props":2980,"children":2981},{},[2982],{"type":30,"value":2983},"This year, we introduced our core values, crafted by our diverse and committed team. These values serve as our guiding principles, promoting collaboration, integrity, and respect in every interaction, both within and outside our organization. We take pride in living these values and holding each other accountable.",{"type":21,"tag":22,"props":2985,"children":2986},{},[2987,2992,2993,2998],{"type":21,"tag":26,"props":2988,"children":2989},{},[2990],{"type":30,"value":2991},"Collaboration",{"type":30,"value":2533},{"type":21,"tag":26,"props":2994,"children":2995},{},[2996],{"type":30,"value":2997},"|",{"type":30,"value":2999}," Embracing the diverse perspectives of everyone uniting us in creating cutting-edge event solutions",{"type":21,"tag":22,"props":3001,"children":3002},{},[3003,3008,3009,3013],{"type":21,"tag":26,"props":3004,"children":3005},{},[3006],{"type":30,"value":3007},"Integrity",{"type":30,"value":2533},{"type":21,"tag":26,"props":3010,"children":3011},{},[3012],{"type":30,"value":2997},{"type":30,"value":3014}," Focusing on transparent, inclusive and productive interactions and communications with everyone we encounter",{"type":21,"tag":22,"props":3016,"children":3017},{},[3018,3023,3024,3028],{"type":21,"tag":26,"props":3019,"children":3020},{},[3021],{"type":30,"value":3022},"Respect",{"type":30,"value":2533},{"type":21,"tag":26,"props":3025,"children":3026},{},[3027],{"type":30,"value":2997},{"type":30,"value":3029}," Treating each person with high esteem, inclusivity and understanding in all relationships founded during the event process",{"type":21,"tag":2717,"props":3031,"children":3035},{"width":3032,"height":3033,"src":3034},614,230,"\u002Fachievemnets-1.png",[],{"type":21,"tag":22,"props":3037,"children":3038},{},[3039],{"type":21,"tag":26,"props":3040,"children":3041},{},[3042],{"type":30,"value":3043},"A Year of Unprecedented Achievements",{"type":21,"tag":22,"props":3045,"children":3046},{},[3047],{"type":30,"value":3048},"At CM Event Solutions, summer is our busiest time of the year, and 2023 was no exception. We managed an impressive lineup of eleven outstanding summer events from May through August. Additionally, we exhibited at ASAE in Atlanta and Connect in Minneapolis. These events were monumental, accounting for 40,500 airline miles traveled by our staff, drawing in almost 10,000 attendees, utilizing just under 500,000 square feet of exhibit space featuring over 560 exhibiting companies, and more than 1,000 agenda sessions.",{"type":21,"tag":22,"props":3050,"children":3051},{},[3052],{"type":30,"value":3053},"Throughout the fall season, our team was still on the move, with seven meetings taking us to destinations such as Washington, DC, Orlando, FL, Cleveland, OH, Phoenix, AZ, and even Dublin, Ireland, accumulating another 10,000 airline miles.",{"type":21,"tag":22,"props":3055,"children":3056},{},[3057,3062,3063],{"type":21,"tag":26,"props":3058,"children":3059},{},[3060],{"type":30,"value":3061},"Our Journey Continues",{"type":30,"value":2533},{"type":21,"tag":2717,"props":3064,"children":3068},{"width":3065,"height":3066,"src":3067},347,324,"\u002Fjourney-map-1.png",[],{"type":21,"tag":22,"props":3070,"children":3071},{},[3072],{"type":30,"value":3073},"As we look back on the remarkable journey of the past year at CM Event Solutions, we are filled with gratitude for the opportunities and challenges that have shaped us. Our rebranding and renewed commitment to our core values reflect our dedication to providing innovative event solutions and fostering meaningful connections.",{"type":21,"tag":22,"props":3075,"children":3076},{},[3077],{"type":30,"value":3078},"We're proud of our 250+ years of combined experience that our exceptional team brings to the table. Their passion, expertise, and unwavering commitment are what truly set CM Event Solutions apart.",{"type":21,"tag":22,"props":3080,"children":3081},{},[3082],{"type":30,"value":3083},"2023 has been marked by unforgettable events, many miles traveled, and countless connections made. We're excited about the road ahead as we continue to assist you with your event needs. Whether you're a long-time client, a potential partner, or simply a friend of CM, we're here to support you every step of the way.",{"type":21,"tag":22,"props":3085,"children":3086},{},[3087,3089,3094,3099],{"type":30,"value":3088},"We look forward to what the future holds and the opportunities to create more memorable events and lasting connections. Stay connected with us on our social media platforms and, if you have any event support needs, please don't hesitate to contact us at ",{"type":21,"tag":974,"props":3090,"children":3093},{"target":2361,"rel":3091,"href":3092},[2363],"mailto:hello@cm-eventsolutions.com",[],{"type":21,"tag":974,"props":3095,"children":3096},{"href":3092},[3097],{"type":30,"value":3098},"hello@cm-eventsolutions.com",{"type":30,"value":3100}," or fill out the form on our website.",{"type":21,"tag":22,"props":3102,"children":3103},{},[3104],{"type":30,"value":3105},"The CM Managing Partners, Deborah, Matt, and Gary, express their deepest gratitude to our current clients for entrusting their events to us. We also want to express our gratitude to our incredible team for delivering dynamic results and rewarding experiences for our clients and their organizations’ membership.",{"type":21,"tag":22,"props":3107,"children":3108},{},[3109],{"type":30,"value":3110},"Cheers to a year of growth, innovation, and success, and here's to an even more exciting year ahead!",{"type":21,"tag":22,"props":3112,"children":3113},{},[3114,3119],{"type":21,"tag":974,"props":3115,"children":3118},{"target":2361,"rel":3116,"href":3117},[2363],"www.CM-EventSolutions.com",[],{"type":21,"tag":974,"props":3120,"children":3123},{"href":3121,"rel":3122},"http:\u002F\u002Fwww.CM-EventSolutions.com%C2%A0",[978],[3124],{"type":30,"value":3125},"www.CM-EventSolutions.com ",{"title":8,"searchDepth":436,"depth":436,"links":3127},[3128],{"id":2888,"depth":951,"text":2894},"content:blog:reflecting-on-a-remarkable-year.md","blog\u002Freflecting-on-a-remarkable-year.md","blog\u002Freflecting-on-a-remarkable-year",{"_path":3133,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3134,"description":3135,"_schema":11,"seoDescription":3134,"author":2463,"published":3136,"imageUrl":3137,"imageAlt":16,"shortTitle":3138,"cardText":16,"body":3139,"_type":438,"_id":3332,"_source":440,"_file":3333,"_stem":3334,"_extension":443},"\u002Fblog\u002F6-perks-of-partnering-with-a-third-party-event-management-firm","6 Perks of Partnering with a Third-Party Event Management Firm","CM Event Solutions — formerly known as Conference Managers — aims to create exceptional events by connecting people through meaningful experiences.","2023-08-04T00:00:00Z","\u002Fsource-images\u002Fblog\u002FCM-Event-Solutions-staff.jpg","CM spotlighted on PCMA",{"type":18,"children":3140,"toc":3324},[3141,3147,3152,3156,3161,3166,3171,3176,3182,3245,3251,3256,3262,3267,3273,3278,3284,3289,3295,3300,3306,3311],{"type":21,"tag":3142,"props":3143,"children":3145},"h1",{"id":3144},"_6-perks-of-partnering-with-a-third-party-event-management-firm",[3146],{"type":30,"value":3134},{"type":21,"tag":22,"props":3148,"children":3149},{},[3150],{"type":30,"value":3151},"Author: Jennifer N. Dienst       (PCMA)",{"type":21,"tag":22,"props":3153,"children":3154},{},[3155],{"type":30,"value":3135},{"type":21,"tag":22,"props":3157,"children":3158},{},[3159],{"type":30,"value":3160},"As in-person events return to their former high attendance levels, event professionals are feeling the pressure more than ever. Partnering with a third-party event management firm can help alleviate that ever-expanding workload, often with perks that planners may not initially realize.",{"type":21,"tag":22,"props":3162,"children":3163},{},[3164],{"type":30,"value":3165},"One such firm is CM Event Solutions (CM), which specializes in planning, organizing, and executing events from start to finish. “At CM, we approach planning and client management from a team perspective, so all the work does not fall solely on a single individual,” said Heather Seasholtz, Vice President of Operations at CM. “This allows for greater flexibility and idea sharing as well as ensures that deadlines are not missed and timelines stay on track.”",{"type":21,"tag":22,"props":3167,"children":3168},{},[3169],{"type":30,"value":3170},"CM’s team of event professionals can easily help fill in the blanks. With more than 250 years of cumulative event experience and an average of 16 years of industry experience, CM staff are well-versed in producing events of all kinds — and more than half boast industry certifications, including CMP, CEM, and DES. Organizations can also consider CM an extension of their own team, with the benefit of access to knowledge and insights that only come from decades of industry experience. Find a preview of what organizations can expect from CM below:",{"type":21,"tag":22,"props":3172,"children":3173},{},[3174],{"type":30,"value":3175},"CM Event Solutions plans more than 40 events annually, ranging from small board meetings to annual conventions of 60,000 attendees.",{"type":21,"tag":2724,"props":3177,"children":3179},{"id":3178},"cm-event-solutions-offerings",[3180],{"type":30,"value":3181},"CM Event Solutions Offerings",{"type":21,"tag":273,"props":3183,"children":3184},{},[3185,3190,3195,3200,3205,3210,3215,3220,3225,3230,3235,3240],{"type":21,"tag":277,"props":3186,"children":3187},{},[3188],{"type":30,"value":3189},"Full-Service Event Management",{"type":21,"tag":277,"props":3191,"children":3192},{},[3193],{"type":30,"value":3194},"Logistics",{"type":21,"tag":277,"props":3196,"children":3197},{},[3198],{"type":30,"value":3199},"Speaker Management",{"type":21,"tag":277,"props":3201,"children":3202},{},[3203],{"type":30,"value":3204},"Exhibits and Sponsorships",{"type":21,"tag":277,"props":3206,"children":3207},{},[3208],{"type":30,"value":3209},"Floor Management",{"type":21,"tag":277,"props":3211,"children":3212},{},[3213],{"type":30,"value":3214},"Lead Retrieval",{"type":21,"tag":277,"props":3216,"children":3217},{},[3218],{"type":30,"value":3219},"Audiovisual Services",{"type":21,"tag":277,"props":3221,"children":3222},{},[3223],{"type":30,"value":3224},"Registration",{"type":21,"tag":277,"props":3226,"children":3227},{},[3228],{"type":30,"value":3229},"Virtual and Hybrid Capabilities",{"type":21,"tag":277,"props":3231,"children":3232},{},[3233],{"type":30,"value":3234},"Site Selection and Contracting",{"type":21,"tag":277,"props":3236,"children":3237},{},[3238],{"type":30,"value":3239},"Event Strategy",{"type":21,"tag":277,"props":3241,"children":3242},{},[3243],{"type":30,"value":3244},"Marketing",{"type":21,"tag":653,"props":3246,"children":3248},{"id":3247},"network-and-vendor-relationships",[3249],{"type":30,"value":3250},"Network and Vendor Relationships",{"type":21,"tag":22,"props":3252,"children":3253},{},[3254],{"type":30,"value":3255},"With a vetted network of reliable vendors, suppliers, and venues, CM can negotiate deals and secure discounts not typically available to organizations on their own.",{"type":21,"tag":653,"props":3257,"children":3259},{"id":3258},"creativity-and-innovation",[3260],{"type":30,"value":3261},"Creativity and Innovation",{"type":21,"tag":22,"props":3263,"children":3264},{},[3265],{"type":30,"value":3266},"CM’s team of event professionals thrive on creativity. From brainstorming memorable themes to planning engaging activities, CM’s forte is crafting experiences that will leave a lasting impression.",{"type":21,"tag":653,"props":3268,"children":3270},{"id":3269},"budget-management",[3271],{"type":30,"value":3272},"Budget Management",{"type":21,"tag":22,"props":3274,"children":3275},{},[3276],{"type":30,"value":3277},"Realistically aligning event budgets with current costs is a must in today’s economic climate, and CM’s consolidated resources and purchasing power can go a long way toward maximizing ROI. CM is adept at allocating resources aligned with a client’s budget as well as recommending cost-effective solutions throughout the entire event planning process.",{"type":21,"tag":653,"props":3279,"children":3281},{"id":3280},"stress-reduction",[3282],{"type":30,"value":3283},"Stress Reduction",{"type":21,"tag":22,"props":3285,"children":3286},{},[3287],{"type":30,"value":3288},"An annual meeting is typically the largest revenue generator of the year, requiring organizations to be all hands on deck. Partnering with a third-party provider like CM can free up time for organizations to focus on the bigger picture while CM takes care of event logistics.",{"type":21,"tag":653,"props":3290,"children":3292},{"id":3291},"post-event-analysis",[3293],{"type":30,"value":3294},"Post-Event Analysis",{"type":21,"tag":22,"props":3296,"children":3297},{},[3298],{"type":30,"value":3299},"A quality event management firm understands the importance of a post-event analysis, as pausing to take stock is key to improving future events and making smarter, data-driven decisions for planning. CM can cover the entire process, from gathering feedback throughout the event to supplying a full evaluation after it has wrapped.",{"type":21,"tag":653,"props":3301,"children":3303},{"id":3302},"flexibility-and-customization",[3304],{"type":30,"value":3305},"Flexibility and Customization",{"type":21,"tag":22,"props":3307,"children":3308},{},[3309],{"type":30,"value":3310},"Whether it’s a small private gathering or a large conference, CM has the resources and expertise to scale its services according to a group’s unique needs. And CM understands that not all organizations need every service, which is why á la carte options are on offer as well.",{"type":21,"tag":22,"props":3312,"children":3313},{},[3314,3319],{"type":21,"tag":974,"props":3315,"children":3318},{"target":2361,"rel":3316,"href":3317},[2363],"https:\u002F\u002Fwww.pcma.org\u002F6-perks-partnering-third-party-even-management-firm\u002F",[],{"type":21,"tag":974,"props":3320,"children":3322},{"href":3317,"rel":3321},[978],[3323],{"type":30,"value":3317},{"title":8,"searchDepth":436,"depth":436,"links":3325},[3326,3327,3328,3329,3330,3331],{"id":3247,"depth":951,"text":3250},{"id":3258,"depth":951,"text":3261},{"id":3269,"depth":951,"text":3272},{"id":3280,"depth":951,"text":3283},{"id":3291,"depth":951,"text":3294},{"id":3302,"depth":951,"text":3305},"content:blog:6-perks-of-partnering-with-a-third-party-event-management-firm.md","blog\u002F6-perks-of-partnering-with-a-third-party-event-management-firm.md","blog\u002F6-perks-of-partnering-with-a-third-party-event-management-firm",{"_path":3336,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3337,"description":3338,"_schema":11,"seoDescription":3339,"author":448,"published":3340,"imageUrl":3341,"imageAlt":16,"shortTitle":3338,"cardText":3338,"body":3342,"_type":438,"_id":3413,"_source":440,"_file":3414,"_stem":3415,"_extension":443},"\u002Fblog\u002Fcm-event-solutions-a-fresh-approach-to-event-management","   CM Event Solutions: A Fresh Approach to Event Management ","CM Event Solutions Press Release","FOR IMMEDIATE RELEASE!\n\nGet ready for a revolution in event management! Conference Managers is proud to unveil its exciting re-branding as CM Event Solutions. As CM Event Solutions, we are taking our expertise, creativity, and new service offerings to the next level, bringing you an unparalleled experience in planning and executing exceptional events.\n\nwww.CM-EventSolutions.com","2023-07-17T11:10:54Z","\u002Fsource-images\u002Fblog\u002Fcm-event-solutions-final-logo-01.jpg",{"type":18,"children":3343,"toc":3411},[3344,3349,3354,3359,3364,3369,3380,3385,3390,3395,3406],{"type":21,"tag":22,"props":3345,"children":3346},{},[3347],{"type":30,"value":3348},"[Alexandria, VA] - [July 17, 2023] - CM Event Solutions, formerly known as Conference Managers, an esteemed event management company founded in 1989, is delighted to announce its rebranding. This strategic decision reflects their commitment to adapt and evolve alongside the dynamic needs of the event industry. Accompanying this rebranding are a new logo, website, and an engaging social media presence that highlight their unwavering dedication to excellence in event management.",{"type":21,"tag":22,"props":3350,"children":3351},{},[3352],{"type":30,"value":3353},"CM Event Solutions, a minority-owned enterprise, will continue to deliver exceptional event management services while placing a renewed emphasis on providing innovative solutions that cater to the evolving demands of their clients in today's fast-paced environment. With over 34 years of experience in the industry, CM Event Solutions boasts a proven track record of executing successful events that surpass expectations.",{"type":21,"tag":22,"props":3355,"children":3356},{},[3357],{"type":30,"value":3358},"Deborah Stokes, President of CM Event Solutions, expressed her enthusiasm for the brand transformation: \"We are thrilled to unveil our new brand identity as CM Event Solutions. Our team has worked diligently to develop a brand that authentically represents our core values of creativity, flexibility, and excellence. We are confident that this new brand will position us optimally to offer our clients the finest event management solutions.\"",{"type":21,"tag":22,"props":3360,"children":3361},{},[3362],{"type":30,"value":3363},"CM Event Solutions' comprehensive range of services includes event logistics, registration, site\u002Fvenue selection, exhibit sales, sponsorships, event consulting, speaker management, audio\u002Fvisual services, and virtual\u002Fhybrid event coordination. Backed by a team of seasoned professionals, CM Event Solutions provides end-to-end solutions that guarantee the success of every event.",{"type":21,"tag":22,"props":3365,"children":3366},{},[3367],{"type":30,"value":3368},"As the event industry continues to evolve, CM Event Solutions remains committed to remaining at the forefront of industry trends and best practices. With a renewed focus on innovation and excellence, CM Event Solutions is poised to continue delivering exceptional event management solutions to their clients for years to come.",{"type":21,"tag":22,"props":3370,"children":3371},{},[3372,3374],{"type":30,"value":3373},"For more information about CM Event Solutions and its services, please visit the company's website at ",{"type":21,"tag":974,"props":3375,"children":3378},{"href":3376,"rel":3377},"http:\u002F\u002Fwww.CM-EventSolutions.com",[978],[3379],{"type":30,"value":3117},{"type":21,"tag":22,"props":3381,"children":3382},{},[3383],{"type":30,"value":3384},"Contact:",{"type":21,"tag":22,"props":3386,"children":3387},{},[3388],{"type":30,"value":3389},"   Matt Laws",{"type":21,"tag":22,"props":3391,"children":3392},{},[3393],{"type":30,"value":3394},"   Chief Strategy Officer & Managing Partner",{"type":21,"tag":22,"props":3396,"children":3397},{},[3398,3400],{"type":30,"value":3399},"   ",{"type":21,"tag":974,"props":3401,"children":3403},{"href":3402},"mailto:MLaws@ConferenceManagers.com",[3404],{"type":30,"value":3405},"MLaws@ConferenceManagers.com",{"type":21,"tag":22,"props":3407,"children":3408},{},[3409],{"type":30,"value":3410},"   703.964.1240 x 678",{"title":8,"searchDepth":436,"depth":436,"links":3412},[],"content:blog:cm-event-solutions-a-fresh-approach-to-event-management.md","blog\u002Fcm-event-solutions-a-fresh-approach-to-event-management.md","blog\u002Fcm-event-solutions-a-fresh-approach-to-event-management",{"_path":3417,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3418,"description":3419,"seoDescription":3420,"imageUrl":3421,"imageAlt":3422,"shortTitle":3423,"author":3424,"cardText":3425,"published":3426,"body":3427,"_type":438,"_id":3455,"_source":440,"_file":3456,"_stem":3457,"_extension":443},"\u002Fblog\u002Fimpact-on-covid19","What is the Impact of COVID-19 on Conferences and Events in 2023 and beyond?","The COVID-19 pandemic has had a major impact on conferences and events around the world. From large conventions to small meetings, the virus has caused an unprecedented disruption in the way we plan and attend events. In addition to health concerns, event producers have had to adapt their strategies for organizing and hosting conferences due to changes in travel restrictions, social distancing guidelines, and other safety protocols. As a result, many organizations were forced to cancel or postpone their 2020, 2021, and 2022 events.","The COVID-19 pandemic has had a major impact on conferences and events around the world. From large conventions to small meetings, the virus has caused an unprecedented disruption in the way we plan and attend events.","\u002Fsource-images\u002Fblog\u002Fcovid-after-2023.jpg","2023 with the covid virus as the 0","Covid and Conferences Beyond 2023","Matt Laws","Matt Laws talks about the impact of COVID-19 on conferences and what it means for the future.","2023-03-01",{"type":18,"children":3428,"toc":3453},[3429,3433,3438,3443,3448],{"type":21,"tag":22,"props":3430,"children":3431},{},[3432],{"type":30,"value":3419},{"type":21,"tag":22,"props":3434,"children":3435},{},[3436],{"type":30,"value":3437},"We saw an increase of the number of events that returned to in-person in 2021 and even greater numbers in 2022. As we enter 2023, that number is expected to climb once again but there are still in-person events that will return for the first time in 2023. What they implement as their health & safety plan in 2023 will look much different than what was expected\u002Frequired in 2021 & 2022. There are mixed feelings as to if the theory of “we are back” is felt across the majority of the event world. We understand the risk of severe illness has diminished, however, the spread of Covid-19 is still occurring and some event participants are weary of returning to large in-person events that do not take health & safety precautions. What those precautions are, will be debated for years to come.",{"type":21,"tag":22,"props":3439,"children":3440},{},[3441],{"type":30,"value":3442},"Even if we never see another grand spike of COVID-19, the fact that we will continue to live with some risk is enough for some event organizers to continue to include certain parameters to their events. Consistent education on ‘personal surveillance testing’ will help mitigate the large transmissions especially since medical professionals are still seeing asymptomatic spread. Another benefit to using the 3-5-7 theory of ‘personal surveillance testing’ (Testing on day 3,5 and 7 after you have been around large groups) is the fact that at-home rapid antigen tests still require a larger viral load to detect and show a positive test result. If you test too early, even at the onset of a scratchy throat, you may see a negative result since your body does not have enough of the virus in your system to be detected.",{"type":21,"tag":22,"props":3444,"children":3445},{},[3446],{"type":30,"value":3447},"It also comes down to personal responsibility and what we do when we do in fact test positive. This applies to all illnesses, not just COVID-19. If you are not feeling well (diagnosed or not) do not continue your normal day-to-day practices if they include being around other people. Masks work but the limited number of people still wearing them is decreasing.",{"type":21,"tag":22,"props":3449,"children":3450},{},[3451],{"type":30,"value":3452},"Matt Laws is the Chief Strategy Officer and Managing Partner for Conference Managers and President & CEO of Safe Expo, a Health & Safety company that was formed at the start of the pandemic in 2020 to help with the safe return of meetings and events.",{"title":8,"searchDepth":436,"depth":436,"links":3454},[],"content:blog:impact-on-covid19.md","blog\u002Fimpact-on-covid19.md","blog\u002Fimpact-on-covid19",{"_path":3459,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3460,"description":3461,"shortTitle":3462,"cardText":3463,"published":3464,"imageUrl":3465,"imageAlt":3466,"body":3467,"_type":438,"_id":3512,"_source":440,"_file":3513,"_stem":3514,"_extension":443},"\u002Fblog\u002Four-vp-named-global-events-visionary-by-marketid","Our VP named Global Events Visionary by MarketID","VP of Operations, Heather Seasholtz, CMP-Fellow, DES, has been named a Global Events Visionary by MarketID for her passion, commitment, and dedication to the global events community.","Our VP named Global Events Visionary","Heather Seasholtz has been named a Global Events Visionary by MarketID for her dedication to the global events community.","2022-11-09","\u002Fsource-images\u002Fblog\u002Fheather-marketid.jpg","Photograph of Heather Seasholtz",{"type":18,"children":3468,"toc":3510},[3469,3491,3505],{"type":21,"tag":22,"props":3470,"children":3471},{},[3472,3474,3480,3482,3489],{"type":30,"value":3473},"VP of Operations, ",{"type":21,"tag":3475,"props":3476,"children":3477},"span",{},[3478],{"type":30,"value":3479},"Heather Seasholtz(\u002Fteam\u002Fheather-seasholtz\u002F)",{"type":30,"value":3481},", CMP-Fellow, DES, has been named a Global Events Visionary by ",{"type":21,"tag":974,"props":3483,"children":3486},{"href":3484,"rel":3485},"https:\u002F\u002Fmarketidny.com\u002F",[978],[3487],{"type":30,"value":3488},"MarketID",{"type":30,"value":3490}," for her passion, commitment, and dedication to the global events community.",{"type":21,"tag":22,"props":3492,"children":3493},{},[3494,3496,3503],{"type":30,"value":3495},"You can ",{"type":21,"tag":974,"props":3497,"children":3500},{"href":3498,"rel":3499},"https:\u002F\u002Fmarketidny.com\u002Fglobal-events-visionary-ms-heather-seasholtz\u002F",[978],[3501],{"type":30,"value":3502},"read about Heather on MarketID’s blog",{"type":30,"value":3504}," where she shares her insights on company culture, leading during the COVID lockdowns, global events, and mentorship.",{"type":21,"tag":22,"props":3506,"children":3507},{},[3508],{"type":30,"value":3509},"Thank-you Heather, we are proud of you for being a leader in the global events community and advancing Conference Managers.",{"title":8,"searchDepth":436,"depth":436,"links":3511},[],"content:blog:our-vp-named-global-events-visionary-by-marketid.md","blog\u002Four-vp-named-global-events-visionary-by-marketid.md","blog\u002Four-vp-named-global-events-visionary-by-marketid",{"_path":3516,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3517,"description":3518,"seoDescription":3519,"imageUrl":3520,"imageAlt":3521,"published":3522,"cardText":3523,"body":3524,"_type":438,"_id":3542,"_source":440,"_file":3543,"_stem":3544,"_extension":443},"\u002Fblog\u002Fhistory-starts-now","History Starts Now","Read an article featuring our Vice President of Operations, Heather Seasholtz, CMP-Fellow, DES in a recent PCMA newsletter:","Read an article featuring our Vice President of Operations, Heather Seasholtz, CMP-Fellow, DES in a recent PCMA newsletter.","\u002Fsource-images\u002Fblog\u002Fheather-seasholtz-educon.jpg","Heather Seasholtz speaking at Educon","2022-11-02","Our Vice President of Operations, Heather Seasholtz, talks about planning for the future in a the PCMA newsletter.",{"type":18,"children":3525,"toc":3540},[3526,3530],{"type":21,"tag":22,"props":3527,"children":3528},{},[3529],{"type":30,"value":3518},{"type":21,"tag":22,"props":3531,"children":3532},{},[3533],{"type":21,"tag":974,"props":3534,"children":3537},{"href":3535,"rel":3536},"https:\u002F\u002Fwww.pcma.org\u002Fbusinessevents-industry-history-starts-now\u002F",[978],[3538],{"type":30,"value":3539},"‘History Starts Now’ for Business Events Industry",{"title":8,"searchDepth":436,"depth":436,"links":3541},[],"content:blog:history-starts-now.md","blog\u002Fhistory-starts-now.md","blog\u002Fhistory-starts-now",{"_path":3546,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3547,"description":3548,"cardText":3549,"published":3550,"imageUrl":3551,"author":3552,"body":3553,"_type":438,"_id":3658,"_source":440,"_file":3659,"_stem":3660,"_extension":443},"\u002Fblog\u002Fsummertime-at-cm","Summertime at Conference Managers","It’s nice to meet you via the computer screen!  I’m Heather Seasholtz, CM’s new Vice President, Conference Operations.  I oversee our team and collaborate with them on delivering quality events for our amazing clients.","Spend a few minutes to hear from our new VP and what she's been up to so far at CM.","2022-08-07","\u002Fsource-images\u002Fblog\u002Fsummertime-at-cm.jpg","Heather Seasholtz",{"type":18,"children":3554,"toc":3656},[3555,3560,3582,3587,3592,3597,3602,3635,3640,3645],{"type":21,"tag":22,"props":3556,"children":3557},{},[3558],{"type":30,"value":3559},"Hello!  It’s nice to meet you via the computer screen!  I’m Heather Seasholtz, CM’s new Vice President, Conference Operations.  I oversee our team and collaborate with them on delivering quality events for our amazing clients.",{"type":21,"tag":22,"props":3561,"children":3562},{},[3563,3565,3571,3573,3580],{"type":30,"value":3564},"It’s been 5 months since I joined CM and I hit the ground running!  You can learn more about me on my ",{"type":21,"tag":974,"props":3566,"children":3568},{"href":3567},"\u002Fteam\u002Fheather-seasholtz\u002F",[3569],{"type":30,"value":3570},"bio",{"type":30,"value":3572}," or ",{"type":21,"tag":974,"props":3574,"children":3577},{"href":3575,"rel":3576},"https:\u002F\u002Fwww.linkedin.com\u002Fin\u002Fheather-seasholtz-cmp-des\u002F",[978],[3578],{"type":30,"value":3579},"LinkedIn page",{"type":30,"value":3581},", I’d love to meet you and connect with you!",{"type":21,"tag":22,"props":3583,"children":3584},{},[3585],{"type":30,"value":3586},"As many of you know, we have been working through transitions coming out of COVID with new team members, new conference elements, implementing hybrid strategies, and getting back to in-person events.  Since June, we have supported six clients with the delivery of their annual meetings.  Summer is one of our busiest periods at CM and to see our team tackle multiple events, travel to several destinations, and put COVID prevention measures in place to keep our colleagues safe has been impressive to witness, to say the least.",{"type":21,"tag":22,"props":3588,"children":3589},{},[3590],{"type":30,"value":3591},"This summer, we also entered into the world of exhibiting at industry events.  We attended Cadmium Spark, not just as participants to learn the latest tips and tricks with the Cadmium products, but we also exhibited.  If you are going to attend ASAE in Nashville, August 20-23, please stop by and visit the CM team at the Expo!",{"type":21,"tag":22,"props":3593,"children":3594},{},[3595],{"type":30,"value":3596},"Over the past few months, I’ve had the honor of working on several of our client meetings either as a lead or supporting our team.  I’ve had the pleasure to meet some of our clients face-to-face and get to know them through the fun we experience onsite, as well as assisting them with decision-making for in-the-moment situations.  It’s been so fulfilling to get to know our partners and serve as an extension of their team.",{"type":21,"tag":22,"props":3598,"children":3599},{},[3600],{"type":30,"value":3601},"A few things I’ve noticed while working our events:",{"type":21,"tag":273,"props":3603,"children":3604},{},[3605,3610,3615,3620,3625,3630],{"type":21,"tag":277,"props":3606,"children":3607},{},[3608],{"type":30,"value":3609},"Onsite registration remains high.  Many local attendees are deciding to attend once the meeting kicks off.",{"type":21,"tag":277,"props":3611,"children":3612},{},[3613],{"type":30,"value":3614},"Early birds still drive attendance, but not at the same quantity as pre-pandemic.  Buying patterns are different than in 2019, making it very difficult to compare pace reports.  2022 is the new benchmark.",{"type":21,"tag":277,"props":3616,"children":3617},{},[3618],{"type":30,"value":3619},"Keep an eye on the CDC’s definition of “fully vaccinated” as it changed mid-planning for a few clients.  This is mostly for meetings requiring vaccination.",{"type":21,"tag":277,"props":3621,"children":3622},{},[3623],{"type":30,"value":3624},"People are excited to meet again!",{"type":21,"tag":277,"props":3626,"children":3627},{},[3628],{"type":30,"value":3629},"Wellness should be a part of your event.  I saw one client successfully implement a “quiet room” at their meeting, and it was a hit!",{"type":21,"tag":277,"props":3631,"children":3632},{},[3633],{"type":30,"value":3634},"Exhibitors are eager to return, CM will continue to prioritize exhibit hall traffic during planning.",{"type":21,"tag":22,"props":3636,"children":3637},{},[3638],{"type":30,"value":3639},"For the remainder of 2022, I will be working with our teams on our fall meetings, preparing for spring 2023, and developing a quarterly blog or newsletter to share with our clients highlighting the trends we are seeing at CM, as well as showcasing our incredible staff.  Please keep an eye on our website and social media channels for our information.",{"type":21,"tag":22,"props":3641,"children":3642},{},[3643],{"type":30,"value":3644},"It’s been a whirlwind since I arrived and I have loved every second of it!  Thank you for your support of Conference Managers.  I look forward to hearing from you and serving as your partner in planning.",{"type":21,"tag":22,"props":3646,"children":3647},{},[3648,3650],{"type":30,"value":3649},"~Heather\nFeel free to reach out to me via ",{"type":21,"tag":974,"props":3651,"children":3653},{"href":3652},"mailto:hseasholtz@conferencemanagers.com?subject=Reaching%20out%20from%20your%20blog",[3654],{"type":30,"value":3655},"email",{"title":8,"searchDepth":436,"depth":436,"links":3657},[],"content:blog:summertime-at-cm.md","blog\u002Fsummertime-at-cm.md","blog\u002Fsummertime-at-cm",{"_path":3662,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3663,"description":3664,"seoDescription":3664,"published":3665,"imageUrl":3666,"body":3667,"_type":438,"_id":3812,"_source":440,"_file":3813,"_stem":3814,"_extension":443},"\u002Fblog\u002Flessons-from-planning-virtual-events","15 Lessons We’ve Learned from Planning Virtual Events This Summer","After an intense spring and summer spent transitioning in-person events to virtual platforms, the Conference Managers team is sharing their lessons learned so that event organizers are prepared to take on this new challenge and excel at delivering powerful online events.","2020-09-30","\u002Fsource-images\u002Fblog\u002F15-lessons.png",{"type":18,"children":3668,"toc":3806},[3669,3673,3678,3685,3713,3719,3742,3748,3761,3767,3790,3795],{"type":21,"tag":22,"props":3670,"children":3671},{},[3672],{"type":30,"value":3664},{"type":21,"tag":22,"props":3674,"children":3675},{},[3676],{"type":30,"value":3677},"Without further ado, here are our 15 virtual event best practices:",{"type":21,"tag":3679,"props":3680,"children":3682},"h2",{"id":3681},"overall-logistics",[3683],{"type":30,"value":3684},"Overall Logistics",{"type":21,"tag":273,"props":3686,"children":3687},{},[3688,3693,3698,3703,3708],{"type":21,"tag":277,"props":3689,"children":3690},{},[3691],{"type":30,"value":3692},"Prepare for more hand holding—there is a learning curve for all stakeholders which means it will take longer to bring planners, funders and marketers up to speed. In addition, plan to spend additional time and effort educating potential exhibitors and sponsors on what they can expect from investing in your event and how it will work.",{"type":21,"tag":277,"props":3694,"children":3695},{},[3696],{"type":30,"value":3697},"Don’t shrink the planning timeline—it takes four months to create a valuable virtual event when you already have the content.",{"type":21,"tag":277,"props":3699,"children":3700},{},[3701],{"type":30,"value":3702},"Be open to changing the dates and timeline of a previously planned in-person event. Events don’t have to be just three or four days, consider offering content for three or four weeks.",{"type":21,"tag":277,"props":3704,"children":3705},{},[3706],{"type":30,"value":3707},"Develop more budget scenarios than you would for an in-person event. Statistically, attendance registration revenue is between 0 and 70% of in-person event revenue and exhibits\u002Fsponsorship revenue is between 25 and 50% of in-person event revenue when there is a strong emphasis on sponsorships, especially content. Finally, technology platforms cost anywhere from $25,000 to $100,000 depending upon live streaming capabilities.",{"type":21,"tag":277,"props":3709,"children":3710},{},[3711],{"type":30,"value":3712},"Assign more people than you think to staff virtual meetings. Attendance registration is up 2 to 10 times the amount of in-person event registrations and your attendees, speakers and exhibitors alike are bound to need support.",{"type":21,"tag":3679,"props":3714,"children":3716},{"id":3715},"technology",[3717],{"type":30,"value":3718},"Technology",{"type":21,"tag":273,"props":3720,"children":3721},{},[3722,3727,3732,3737],{"type":21,"tag":277,"props":3723,"children":3724},{},[3725],{"type":30,"value":3726},"Limit the time you spend on platform research—demand is outpacing capabilities\u002Fperformance of the technology; if the event management system you currently use offers a virtual-event solution, go with them.",{"type":21,"tag":277,"props":3728,"children":3729},{},[3730],{"type":30,"value":3731},"Pick a platform that you know can deliver a positive ROI to your exhibitors and sponsors.",{"type":21,"tag":277,"props":3733,"children":3734},{},[3735],{"type":30,"value":3736},"If you want to sell virtual exhibit booths and virtual sponsorship opportunities, select a platform that offers these as part of their virtual conference solutions. Don’t select a platform, like a learning management system, that says they can provide them but really only offers workarounds.",{"type":21,"tag":277,"props":3738,"children":3739},{},[3740],{"type":30,"value":3741},"Conduct training and rehearsals on the apps and platforms so speakers and exhibitors aren’t flying blind.",{"type":21,"tag":3679,"props":3743,"children":3745},{"id":3744},"event-content-and-program",[3746],{"type":30,"value":3747},"Event Content and Program",{"type":21,"tag":273,"props":3749,"children":3750},{},[3751,3756],{"type":21,"tag":277,"props":3752,"children":3753},{},[3754],{"type":30,"value":3755},"Break up the content to make it digestible for attendees. With attendees joining conferences from the office or home, there are a lot more distractions and interruptions spreading their attention. Give attendees several breaks and consider making sessions shorter to help attendees balance their environments.",{"type":21,"tag":277,"props":3757,"children":3758},{},[3759],{"type":30,"value":3760},"Invest in video production. This will give your sessions a grander feel.",{"type":21,"tag":3679,"props":3762,"children":3764},{"id":3763},"marketing-and-communication",[3765],{"type":30,"value":3766},"Marketing and Communication",{"type":21,"tag":273,"props":3768,"children":3769},{},[3770,3775,3780,3785],{"type":21,"tag":277,"props":3771,"children":3772},{},[3773],{"type":30,"value":3774},"Triple the amount of marketing messages. Send attendees know-before-you-go emails with technology details, schedules, networking opportunities as well as daily recaps with highlights and links to recorded videos once the event is underway.",{"type":21,"tag":277,"props":3776,"children":3777},{},[3778],{"type":30,"value":3779},"Communicate what you are offering and why they need to take time to get involved.",{"type":21,"tag":277,"props":3781,"children":3782},{},[3783],{"type":30,"value":3784},"Outline their time commitment up front (Note: During a virtual event, you have one to three minutes to grab attention before attendees start multi-tasking.)",{"type":21,"tag":277,"props":3786,"children":3787},{},[3788],{"type":30,"value":3789},"Reach out to speakers and exhibitors too so they know how things work.",{"type":21,"tag":22,"props":3791,"children":3792},{},[3793],{"type":30,"value":3794},"There are many other nuances that make planning a valuable and engaging virtual event different from an in-person event. That’s why we’re here to help. We put our experience planning dozens of events to work for you.",{"type":21,"tag":22,"props":3796,"children":3797},{},[3798,3804],{"type":21,"tag":974,"props":3799,"children":3801},{"href":3800},"\u002Fcontact",[3802],{"type":30,"value":3803},"Contact us",{"type":30,"value":3805}," to learn more!",{"title":8,"searchDepth":436,"depth":436,"links":3807},[3808,3809,3810,3811],{"id":3681,"depth":436,"text":3684},{"id":3715,"depth":436,"text":3718},{"id":3744,"depth":436,"text":3747},{"id":3763,"depth":436,"text":3766},"content:blog:lessons-from-planning-virtual-events.md","blog\u002Flessons-from-planning-virtual-events.md","blog\u002Flessons-from-planning-virtual-events",{"_path":3816,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3817,"description":3818,"_schema":11,"seoDescription":16,"author":16,"published":3819,"imageUrl":3820,"imageAlt":16,"shortTitle":3821,"cardText":16,"body":3822,"_type":438,"_id":3967,"_source":440,"_file":3968,"_stem":3969,"_extension":443},"\u002Fblog\u002Fplant-biology-annual-meeting","Plant Biology Annual Meeting: International Events Can Excel in Virtual World","Hear how the American Society of Plant Biologists embraced a virtual strategy to transform its Annual Scientific Meeting and achieve record new attendee numbers.","2020-09-09T00:00:00Z","\u002Fsource-images\u002Fblog\u002Fplant-biology.jpg","International Events Can Excel in Virtual World",{"type":18,"children":3823,"toc":3957},[3824,3829,3834,3840,3845,3850,3856,3861,3867,3872,3878,3883,3888,3894,3899,3905,3910,3916,3921,3926,3932,3937,3942,3947,3952],{"type":21,"tag":22,"props":3825,"children":3826},{},[3827],{"type":30,"value":3828},"Large international events bring together the best of the world's minds on a given topic. For the plant biology community, Plant Biology Worldwide Summit provides that venue to exchange ideas, review the latest research and explore tools.",{"type":21,"tag":22,"props":3830,"children":3831},{},[3832],{"type":30,"value":3833},"With travel at a standstill, American Society of Plant Biologists (ASPB) needed to create the space for its global community to connect virtually. Planning partners, Conference Managers designed an experience that drove active participation for a diverse set of attendees from around the world and across time zones.",{"type":21,"tag":3679,"props":3835,"children":3837},{"id":3836},"the-plant-biology-worldwide-summit-2020",[3838],{"type":30,"value":3839},"The Plant Biology Worldwide Summit 2020",{"type":21,"tag":22,"props":3841,"children":3842},{},[3843],{"type":30,"value":3844},"PB20 Plant Biology Worldwide Summit is a large international conference that caters to the leaders of the global plant biology community. From grad students to professionals with 20 years of experience in plant biology, participants experience a blend of research, education and networking opportunities. This year, the ASPB took the typically in-person event online allowing participants to access both synchronous (live) and asynchronous (on-demand) conference content over five days.",{"type":21,"tag":22,"props":3846,"children":3847},{},[3848],{"type":30,"value":3849},"The virtual event was designed to emphasize interaction between attendees and speakers while catering to an international audience across many time zones. Program content included many features that attendees love in person—poster sessions, workshops, an exhibitor showcase and networking opportunities—reworked for a virtual platform and added a new virtual career fair. The content remains online for participants to access for one year.",{"type":21,"tag":3679,"props":3851,"children":3853},{"id":3852},"challenge",[3854],{"type":30,"value":3855},"Challenge",{"type":21,"tag":22,"props":3857,"children":3858},{},[3859],{"type":30,"value":3860},"As COVID-19 hit and labs closed, research was suddenly and unexpectedly halted. This made carrying on with PB20 even more important. ASPB wanted to build a virtual event that delivered the benefits of its in-person experience which include the interaction between attendees, speakers and exhibitors sharing the latest research and solutions. Interaction and engagement is easy to facilitate when everyone is in one location, but PB20 is an international show, so the association had to build an experience that would work across many time zones. ASPB used the expertise of Conference Managers to design a multi-layered event that would allow attendees to consume content live and on-demand as their needs required and bring ROI for sponsors.",{"type":21,"tag":3679,"props":3862,"children":3864},{"id":3863},"strategy",[3865],{"type":30,"value":3866},"Strategy",{"type":21,"tag":22,"props":3868,"children":3869},{},[3870],{"type":30,"value":3871},"Rebuilding this large conference online meant there was no shortage of things to do. Conference Managers developed an experience that brought the in-person conference element online in a way that made sense, reached a wide audience and allowed for engagement.",{"type":21,"tag":3679,"props":3873,"children":3875},{"id":3874},"reformatting-the-program-content",[3876],{"type":30,"value":3877},"Reformatting the Program Content",{"type":21,"tag":22,"props":3879,"children":3880},{},[3881],{"type":30,"value":3882},"Since the event was originally scheduled to be held in person and planning was well underway when the switch was made, Conference Managers worked with ASPB to revamp the scheduled content into a format that made sense for virtual. This included shorter sessions, longer breaks and even accommodating speakers who didn’t want to give their talk virtually. The team also determined the best formats in which to present the various sessions in order to maintain strong interaction between attendees during sessions, and with speakers through Q&A, while addressing time zone issues.",{"type":21,"tag":22,"props":3884,"children":3885},{},[3886],{"type":30,"value":3887},"In all, it worked with 170 speakers to help them pre-record talks, join live chat discussions and answer questions through the Q&A tool. To give the international audience a chance to interact with headlining speakers it rebroadcast Plenary Sessions with the speaker live in the chat room and Q&A options. Similarly, poster sessions had audio overviews of the posters and opportunities for Q&A.",{"type":21,"tag":3679,"props":3889,"children":3891},{"id":3890},"attracting-new-faces",[3892],{"type":30,"value":3893},"Attracting New Faces",{"type":21,"tag":22,"props":3895,"children":3896},{},[3897],{"type":30,"value":3898},"In addition, the team worked hard to reach new attendees who hadn’t previously participated in the event when it was held in person. It created a special new group rate, giving organizations a chance to send more people who wouldn’t normally get to attend. In fact, a high school student even submitted an abstract and attended the conference, which under normal circumstances would have been much more difficult.",{"type":21,"tag":3679,"props":3900,"children":3902},{"id":3901},"networking",[3903],{"type":30,"value":3904},"Networking",{"type":21,"tag":22,"props":3906,"children":3907},{},[3908],{"type":30,"value":3909},"PB20 provided its attendees a variety of structured and ad hoc opportunities for small-group networking, group discussions and ways to connect with each other. Conference Managers created “hallway hangouts” in Zoom around topical areas to facilitate the type of connections that attendees might usually make over a coffee break between sessions.",{"type":21,"tag":3679,"props":3911,"children":3913},{"id":3912},"maximizing-sponsors-roi",[3914],{"type":30,"value":3915},"Maximizing Sponsors’ ROI",{"type":21,"tag":22,"props":3917,"children":3918},{},[3919],{"type":30,"value":3920},"To achieve the sponsorship sales goal for ASPB, Conference Managers provided first selection to sponsors that were committed to the in-person meeting and offered complimentary a virtual exhibit booth to those that maintained support. They created a package of features to help increase networking and leads such as adding additional resource links, a giveaway, video chat feature.",{"type":21,"tag":22,"props":3922,"children":3923},{},[3924],{"type":30,"value":3925},"Conference Managers also added additional analytics capabilities to provide as much data as possible to sponsors and exhibitors. The analytics will assist the sponsors\u002Fexhibitors to evaluate the ROI. Conference Managers also continued selling in a short sales time-frame to past supporters and new prospects, explaining changing benefits and answering questions about the new format so that sponsors were educated about their investments.",{"type":21,"tag":3679,"props":3927,"children":3929},{"id":3928},"results",[3930],{"type":30,"value":3931},"Results",{"type":21,"tag":22,"props":3933,"children":3934},{},[3935],{"type":30,"value":3936},"Most significantly, PB20 was able to expand its brand by presenting a virtual event. It achieved record attendance for the event, powered by a 32% jump in first time attendees.",{"type":21,"tag":22,"props":3938,"children":3939},{},[3940],{"type":30,"value":3941},"The format was also successful in providing value to attendees around the globe. They appreciated the on-demand content both during the event and post-conference. It allowed them to juggle re-opening of their labs, family needs, and other responsibilities to still have plenty of time to view the sessions and content. They could also more easily attend many talks as by clicking to a new session. Finally, they could ask the speaker more questions as Q&A time wasn’t limited to 10 minutes at the end of a presentation. Rather, questions could be asked throughout in the chat.",{"type":21,"tag":22,"props":3943,"children":3944},{},[3945],{"type":30,"value":3946},"Sponsors and exhibitors also gave positive feedback. Conference Managers helped ASPB transfer many of its secured exhibitors and sponsors from the in-person meeting to virtual sponsorship opportunities at the new virtual event or to move their funds to 2021, minimizing the need to issue refunds.",{"type":21,"tag":22,"props":3948,"children":3949},{},[3950],{"type":30,"value":3951},"Because of this experience, PB21 is likely to have some virtual components when it returns to its regular in-person event format.",{"type":21,"tag":22,"props":3953,"children":3954},{},[3955],{"type":30,"value":3956},"Bringing in experienced partners, Conference Managers can help event organizers deliver meaningful experiences and create innovative solutions for each event’s unique situation. They also position events for success in the future as the concept of meetings shifts to hybrid models.",{"title":8,"searchDepth":436,"depth":436,"links":3958},[3959,3960,3961,3962,3963,3964,3965,3966],{"id":3836,"depth":436,"text":3839},{"id":3852,"depth":436,"text":3855},{"id":3863,"depth":436,"text":3866},{"id":3874,"depth":436,"text":3877},{"id":3890,"depth":436,"text":3893},{"id":3901,"depth":436,"text":3904},{"id":3912,"depth":436,"text":3915},{"id":3928,"depth":436,"text":3931},"content:blog:plant-biology-annual-meeting.md","blog\u002Fplant-biology-annual-meeting.md","blog\u002Fplant-biology-annual-meeting",{"_path":3971,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":3972,"description":3973,"published":3974,"author":3975,"imageUrl":3976,"body":3977,"_type":438,"_id":4168,"_source":440,"_file":4169,"_stem":4170,"_extension":443},"\u002Fblog\u002Fstrategizing-your-virtual-or-hybrid-event","Strategizing Your Virtual or Hybrid Event","While the future remains uncertain, association event planners can use innovation, ingenuity, and available resources to determine a new path forward.","2020-04-29","Beth Barnhart","\u002Fsource-images\u002Fblog\u002Fgoalsetting.jpg",{"type":18,"children":3978,"toc":4160},[3979,3984,3988,3994,3999,4004,4010,4015,4021,4044,4050,4083,4088,4094,4099,4122,4128,4133],{"type":21,"tag":22,"props":3980,"children":3981},{},[3982],{"type":30,"value":3983},"Almost overnight “virtual” became “reality” for association meetings and events planners. Standard best practices are no longer practical and finding alternatives to in-person events must be done strategically, but quickly.",{"type":21,"tag":22,"props":3985,"children":3986},{},[3987],{"type":30,"value":3973},{"type":21,"tag":3679,"props":3989,"children":3991},{"id":3990},"pivoting-to-virtual-and-hybrid-for-your-event",[3992],{"type":30,"value":3993},"Pivoting to Virtual and Hybrid for your Event",{"type":21,"tag":22,"props":3995,"children":3996},{},[3997],{"type":30,"value":3998},"Meeting professionals are turning to virtual and hybrid events as either an immediate quick fix or potential strategy for their upcoming events. Taking this route has led to many questions of exactly how to do that well. After all, why offer an event that does not deliver value to all its stakeholders?",{"type":21,"tag":22,"props":4000,"children":4001},{},[4002],{"type":30,"value":4003},"Figuring it out isn’t easy, which is why Conference Managers and Sponsorship Boost partnered to create a new virtual event offering. It will help association meetings and event planners transition to virtual events while mitigating live event revenue loss in the near term and build new meetings models for the long term. Our methods combine our experience, knowledge of available technology, and analytics expertise to help association meetings and event planners achieve positive outcomes.",{"type":21,"tag":3679,"props":4005,"children":4007},{"id":4006},"how-to-start-the-virtual-event-planning-process",[4008],{"type":30,"value":4009},"How to Start the Virtual Event Planning Process",{"type":21,"tag":22,"props":4011,"children":4012},{},[4013],{"type":30,"value":4014},"Step one in the planning process is to set goals for your virtual event. Start by imagining what your ideal event would look like. Will it include educational content, exhibit displays, or networking opportunities? Reevaluate your goals for attendance, exhibit, and sponsorship revenue, and other key performance indicators that you had established for your live event and develop measurable goals for your virtual event.  Ensure that these goals reflect both the challenges and opportunities of a virtual event. For example:",{"type":21,"tag":3679,"props":4016,"children":4018},{"id":4017},"revenue-goals",[4019],{"type":30,"value":4020},"Revenue Goals",{"type":21,"tag":273,"props":4022,"children":4023},{},[4024,4029,4034,4039],{"type":21,"tag":277,"props":4025,"children":4026},{},[4027],{"type":30,"value":4028},"Establish revised registration fees. Virtual events offer the opportunity to participate to a wider attendee base, not restricted by geography, budget, or travel limitations.",{"type":21,"tag":277,"props":4030,"children":4031},{},[4032],{"type":30,"value":4033},"Sponsorship: Be creative with virtual sponsorship offerings. Online platforms such as websites, webinar, eblasts, and electronic newsletters have the potential to generate sponsorship revenue. Consider annual sponsorships, not just those tied to your event.",{"type":21,"tag":277,"props":4035,"children":4036},{},[4037],{"type":30,"value":4038},"Exhibitor participation fees should be in line with virtual offerings.",{"type":21,"tag":277,"props":4040,"children":4041},{},[4042],{"type":30,"value":4043},"Speakers and abstract submissions. Reevaluate speaker honoraria given changes to your event, including no need to travel, or a reduced time commitment.",{"type":21,"tag":3679,"props":4045,"children":4047},{"id":4046},"participation-goals",[4048],{"type":30,"value":4049},"Participation Goals",{"type":21,"tag":273,"props":4051,"children":4052},{},[4053,4058,4063,4068,4073,4078],{"type":21,"tag":277,"props":4054,"children":4055},{},[4056],{"type":30,"value":4057},"Adjust your participation goals, considering the fact that in-person attendance requires a larger time and financial commitment. Your virtual or hybrid event is more accessible to potential attendees, and therefore offers the opportunity to increase attendance.",{"type":21,"tag":277,"props":4059,"children":4060},{},[4061],{"type":30,"value":4062},"Consider your attendees, number of first-time attendees, students, international",{"type":21,"tag":277,"props":4064,"children":4065},{},[4066],{"type":30,"value":4067},"Set realistic goals for the number of exhibitors for your event. Encourage participation by offering an interactive experience that will replace many of the aspects of an in-person meeting.",{"type":21,"tag":277,"props":4069,"children":4070},{},[4071],{"type":30,"value":4072},"Less restrictive time restraints are an opportunity to deliver more content.",{"type":21,"tag":277,"props":4074,"children":4075},{},[4076],{"type":30,"value":4077},"Quantification of engagement and participation: through chats during sessions, polls, Q&A from anyone.",{"type":21,"tag":277,"props":4079,"children":4080},{},[4081],{"type":30,"value":4082},"Take advantage of your online platform to survey meeting participants about their experience",{"type":21,"tag":22,"props":4084,"children":4085},{},[4086],{"type":30,"value":4087},"Transitions from live events to virtual events are not a one-to-one correlation. You should not expect your virtual event to look exactly the same or even achieve the same goals as your live event, but it can be successful and deliver a positive experience for all of your stakeholders.",{"type":21,"tag":3679,"props":4089,"children":4091},{"id":4090},"next-steps-in-virtual-event-planning",[4092],{"type":30,"value":4093},"Next Steps in Virtual Event Planning",{"type":21,"tag":22,"props":4095,"children":4096},{},[4097],{"type":30,"value":4098},"The next step will be to execute on your vision. There are many tools available for bringing virtual events to life. In the coming days and weeks, we will post more information to help you navigate them. Our future blog posts will address:",{"type":21,"tag":273,"props":4100,"children":4101},{},[4102,4107,4112,4117],{"type":21,"tag":277,"props":4103,"children":4104},{},[4105],{"type":30,"value":4106},"Choosing the right technology platform for your organization",{"type":21,"tag":277,"props":4108,"children":4109},{},[4110],{"type":30,"value":4111},"Profitability and monetization",{"type":21,"tag":277,"props":4113,"children":4114},{},[4115],{"type":30,"value":4116},"Best practices",{"type":21,"tag":277,"props":4118,"children":4119},{},[4120],{"type":30,"value":4121},"Engagement and fun in a virtual world",{"type":21,"tag":3679,"props":4123,"children":4125},{"id":4124},"check-back-in-regularly-for-our-latest-ideas",[4126],{"type":30,"value":4127},"Check back in regularly for our latest ideas.",{"type":21,"tag":22,"props":4129,"children":4130},{},[4131],{"type":30,"value":4132},"On a final note, it's time to get creative. Our industry has innovated before and we know we can invent new ways to bring people together and offer memorable experiences to our audiences. We’ve been proud to be a member of the events industry for more than 30 years and we look forward to the challenge.",{"type":21,"tag":22,"props":4134,"children":4135},{},[4136,4138,4142,4147,4149,4153,4158],{"type":30,"value":4137},"Contact us for help transitioning your meetings and events model to include virtual events. ",{"type":21,"tag":974,"props":4139,"children":4141},{"href":4140},"mailto:info@conferencemanagers.com",[],{"type":21,"tag":974,"props":4143,"children":4144},{"href":4140},[4145],{"type":30,"value":4146},"info@conferencemanagers.com",{"type":30,"value":4148}," and ",{"type":21,"tag":974,"props":4150,"children":4152},{"href":4151},"mailto:info@sponsorshipboost.com",[],{"type":21,"tag":974,"props":4154,"children":4155},{"href":4151},[4156],{"type":30,"value":4157},"info@sponsorshipboost.com",{"type":30,"value":4159},".",{"title":8,"searchDepth":436,"depth":436,"links":4161},[4162,4163,4164,4165,4166,4167],{"id":3990,"depth":436,"text":3993},{"id":4006,"depth":436,"text":4009},{"id":4017,"depth":436,"text":4020},{"id":4046,"depth":436,"text":4049},{"id":4090,"depth":436,"text":4093},{"id":4124,"depth":436,"text":4127},"content:blog:strategizing-your-virtual-or-hybrid-event.md","blog\u002Fstrategizing-your-virtual-or-hybrid-event.md","blog\u002Fstrategizing-your-virtual-or-hybrid-event",{"_path":4172,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":4173,"description":4174,"seoDescription":4174,"author":4175,"published":4176,"imageUrl":4177,"body":4178,"_type":438,"_id":4527,"_source":440,"_file":4528,"_stem":4529,"_extension":443},"\u002Fblog\u002Fonsite-experience-after-covid19","The Onsite Experience After COVID-19","The on-site experience for attendees may be very different in the future.  Here is a list of items and questions to keep in mind when planning events in the wake of COVID-19.","Nicole Tisdale","2020-04-07","\u002Fsource-images\u002Fblog\u002Fmiccleaning.jpg",{"type":18,"children":4179,"toc":4520},[4180,4184,4190,4265,4271,4317,4323,4382,4388,4450,4456],{"type":21,"tag":22,"props":4181,"children":4182},{},[4183],{"type":30,"value":4174},{"type":21,"tag":3679,"props":4185,"children":4187},{"id":4186},"will-social-distancing-still-be-in-place",[4188],{"type":30,"value":4189},"Will social distancing still be in place?",{"type":21,"tag":273,"props":4191,"children":4192},{},[4193,4216,4239,4252],{"type":21,"tag":277,"props":4194,"children":4195},{},[4196,4198],{"type":30,"value":4197},"Should we plan for distanced seating in the General Session and Breakouts?\n",{"type":21,"tag":273,"props":4199,"children":4200},{},[4201,4206,4211],{"type":21,"tag":277,"props":4202,"children":4203},{},[4204],{"type":30,"value":4205},"One chair or more  between each person? Have the seats physically further apart?",{"type":21,"tag":277,"props":4207,"children":4208},{},[4209],{"type":30,"value":4210},"How will that work with  our current room sets. Could we change the room sets to help? What is the  best room set for this; rounds, theater, classroom?",{"type":21,"tag":277,"props":4212,"children":4213},{},[4214],{"type":30,"value":4215},"If we have lower attendance this will be easier to implement.",{"type":21,"tag":277,"props":4217,"children":4218},{},[4219,4221],{"type":30,"value":4220},"How will it affect  receptions, networking, and social events?\n",{"type":21,"tag":273,"props":4222,"children":4223},{},[4224,4229,4234],{"type":21,"tag":277,"props":4225,"children":4226},{},[4227],{"type":30,"value":4228},"Would we not have these events?",{"type":21,"tag":277,"props":4230,"children":4231},{},[4232],{"type":30,"value":4233},"Networking is an important aspect for many conference attendees.",{"type":21,"tag":277,"props":4235,"children":4236},{},[4237],{"type":30,"value":4238},"If we do have these networking events, what can we do to minimize contact and maximize distancing?",{"type":21,"tag":277,"props":4240,"children":4241},{},[4242,4244],{"type":30,"value":4243},"Registration lines\n",{"type":21,"tag":273,"props":4245,"children":4246},{},[4247],{"type":21,"tag":277,"props":4248,"children":4249},{},[4250],{"type":30,"value":4251},"Marking on the floor 6 ft apart.",{"type":21,"tag":277,"props":4253,"children":4254},{},[4255,4257],{"type":30,"value":4256},"Exhibit Hall\n",{"type":21,"tag":273,"props":4258,"children":4259},{},[4260],{"type":21,"tag":277,"props":4261,"children":4262},{},[4263],{"type":30,"value":4264},"Exhibit booths be placed further apart and have the isles widened.",{"type":21,"tag":3679,"props":4266,"children":4268},{"id":4267},"how-can-the-hotelconvention-center-help",[4269],{"type":30,"value":4270},"How can the hotel\u002Fconvention center help?",{"type":21,"tag":273,"props":4272,"children":4273},{},[4274,4279,4284,4302,4307,4312],{"type":21,"tag":277,"props":4275,"children":4276},{},[4277],{"type":30,"value":4278},"Add gloved servers for all buffet meals.",{"type":21,"tag":277,"props":4280,"children":4281},{},[4282],{"type":30,"value":4283},"Have more plated meal options to reduce high touch food serving items.",{"type":21,"tag":277,"props":4285,"children":4286},{},[4287,4289],{"type":30,"value":4288},"Have the venue clean each room in between sessions.\n",{"type":21,"tag":273,"props":4290,"children":4291},{},[4292,4297],{"type":21,"tag":277,"props":4293,"children":4294},{},[4295],{"type":30,"value":4296},"This would be more for sessions with tables set in classroom, rounds, or conference.",{"type":21,"tag":277,"props":4298,"children":4299},{},[4300],{"type":30,"value":4301},"Having the table surfaces wiped down would show both our and the venue’s commitment to sanitation.",{"type":21,"tag":277,"props":4303,"children":4304},{},[4305],{"type":30,"value":4306},"Wipe down microphones in General Session and Breakout sessions after each use.",{"type":21,"tag":277,"props":4308,"children":4309},{},[4310],{"type":30,"value":4311},"Wipe down other high-touch items throughout the hotel more frequently.",{"type":21,"tag":277,"props":4313,"children":4314},{},[4315],{"type":30,"value":4316},"Provide (free) hand sanitizing stations throughout the venue.",{"type":21,"tag":3679,"props":4318,"children":4320},{"id":4319},"how-can-the-the-association-help",[4321],{"type":30,"value":4322},"How can the the association help?",{"type":21,"tag":273,"props":4324,"children":4325},{},[4326,4344,4349,4354,4367,4372,4377],{"type":21,"tag":277,"props":4327,"children":4328},{},[4329,4331],{"type":30,"value":4330},"Implement a handshake-free meeting.\n",{"type":21,"tag":273,"props":4332,"children":4333},{},[4334,4339],{"type":21,"tag":277,"props":4335,"children":4336},{},[4337],{"type":30,"value":4338},"Indicate that in the pre-meeting emails, and have signage throughout the meeting space.",{"type":21,"tag":277,"props":4340,"children":4341},{},[4342],{"type":30,"value":4343},"Order buttons or  ribbons",{"type":21,"tag":277,"props":4345,"children":4346},{},[4347],{"type":30,"value":4348},"Push for a hand sanitizer sponsor.",{"type":21,"tag":277,"props":4350,"children":4351},{},[4352],{"type":30,"value":4353},"Have a hand sanitizer  pump at every exhibit booth and everywhere else we can put one.",{"type":21,"tag":277,"props":4355,"children":4356},{},[4357,4359],{"type":30,"value":4358},"Increase signage about  COVID.\n",{"type":21,"tag":273,"props":4360,"children":4361},{},[4362],{"type":21,"tag":277,"props":4363,"children":4364},{},[4365],{"type":30,"value":4366},"What to do if you feel  ill, The warning signs, CDC recommendations, No handshakes, Social distancing, etc.",{"type":21,"tag":277,"props":4368,"children":4369},{},[4370],{"type":30,"value":4371},"Create an onsite COVID  crisis plan and share with attendees before the conference.",{"type":21,"tag":277,"props":4373,"children":4374},{},[4375],{"type":30,"value":4376},"Let attendees know what  we are doing an the steps we are taking so they feel better about      registering.",{"type":21,"tag":277,"props":4378,"children":4379},{},[4380],{"type":30,"value":4381},"Add a disclaimer to registration regarding catching an illness at the conference",{"type":21,"tag":3679,"props":4383,"children":4385},{"id":4384},"virtual-options",[4386],{"type":30,"value":4387},"Virtual options?",{"type":21,"tag":273,"props":4389,"children":4390},{},[4391,4396,4401,4406,4419,4432],{"type":21,"tag":277,"props":4392,"children":4393},{},[4394],{"type":30,"value":4395},"Should we record all General Sessions and Breakout Sessions?",{"type":21,"tag":277,"props":4397,"children":4398},{},[4399],{"type":30,"value":4400},"Should we live stream the General Sessions?",{"type":21,"tag":277,"props":4402,"children":4403},{},[4404],{"type":30,"value":4405},"Need to consider costs  associated 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networking?\n",{"type":21,"tag":273,"props":4438,"children":4439},{},[4440,4445],{"type":21,"tag":277,"props":4441,"children":4442},{},[4443],{"type":30,"value":4444},"Could we do- through an app provider?",{"type":21,"tag":277,"props":4446,"children":4447},{},[4448],{"type":30,"value":4449},"Should we offer the app to virtual attendees so they can message other onsite attendees?",{"type":21,"tag":3679,"props":4451,"children":4453},{"id":4452},"lower-attendance",[4454],{"type":30,"value":4455},"Lower attendance?",{"type":21,"tag":273,"props":4457,"children":4458},{},[4459,4464,4487,4492],{"type":21,"tag":277,"props":4460,"children":4461},{},[4462],{"type":30,"value":4463},"How will this affect the conference revenue?",{"type":21,"tag":277,"props":4465,"children":4466},{},[4467,4469],{"type":30,"value":4468},"How will this affect the tradeshow?\n",{"type":21,"tag":273,"props":4470,"children":4471},{},[4472,4477,4482],{"type":21,"tag":277,"props":4473,"children":4474},{},[4475],{"type":30,"value":4476},"Will sponsors be less  receptive to buy a booth if they know we will have lower attendance?",{"type":21,"tag":277,"props":4478,"children":4479},{},[4480],{"type":30,"value":4481},"What would be exhibitors’ tipping points in terms of attendance % for it to be worthwhile for them to participate in the meeting?",{"type":21,"tag":277,"props":4483,"children":4484},{},[4485],{"type":30,"value":4486},"Are there any exhibitors that will cancel regardless of projected attendance numbers? e.g. international exhibitors, their own organizational travel bans, budget issues, etc.",{"type":21,"tag":277,"props":4488,"children":4489},{},[4490],{"type":30,"value":4491},"Need to look at lower attendance financial scenarios.",{"type":21,"tag":277,"props":4493,"children":4494},{},[4495,4497],{"type":30,"value":4496},"Consider sending out a poll to members before the meeting to gauge interest\n",{"type":21,"tag":273,"props":4498,"children":4499},{},[4500,4505,4510,4515],{"type":21,"tag":277,"props":4501,"children":4502},{},[4503],{"type":30,"value":4504},"Is your organization under a travel ban?",{"type":21,"tag":277,"props":4506,"children":4507},{},[4508],{"type":30,"value":4509},"If yes, what is the timeline of the travel ban?",{"type":21,"tag":277,"props":4511,"children":4512},{},[4513],{"type":30,"value":4514},"Would you be interested  in a virtual conference where research is presented live-streamed with the possibility of previously-recorded videos of talks?",{"type":21,"tag":277,"props":4516,"children":4517},{},[4518],{"type":30,"value":4519},"What part(s) of a virtual conference would you consider attending?",{"title":8,"searchDepth":436,"depth":436,"links":4521},[4522,4523,4524,4525,4526],{"id":4186,"depth":436,"text":4189},{"id":4267,"depth":436,"text":4270},{"id":4319,"depth":436,"text":4322},{"id":4384,"depth":436,"text":4387},{"id":4452,"depth":436,"text":4455},"content:blog:onsite-experience-after-covid19.md","blog\u002Fonsite-experience-after-covid19.md","blog\u002Fonsite-experience-after-covid19",{"_path":4531,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":4532,"description":4533,"author":4534,"published":4535,"imageUrl":4536,"body":4537,"_type":438,"_id":4676,"_source":440,"_file":4677,"_stem":4678,"_extension":443},"\u002Fblog\u002Frescheduling-events","Rescheduling Events: Your Guide on Where to Start","Event organizers have been facing unbelievable pressure to decide how to handle the events they’ve planned for this year. Cancel? Postpone?","Linda Baker","2020-03-13","\u002Fsource-images\u002Fblog\u002Fmarchblog2.jpg",{"type":18,"children":4538,"toc":4669},[4539,4543,4548,4553,4559,4564,4587,4593,4598,4631,4637,4642,4648,4653,4659,4664],{"type":21,"tag":22,"props":4540,"children":4541},{},[4542],{"type":30,"value":4533},{"type":21,"tag":22,"props":4544,"children":4545},{},[4546],{"type":30,"value":4547},"Once you’ve made the decision to postpone and your facility and hotel partners have found dates to accommodate your meeting, you’ve got a lot to do. It will be tough to reduce what is usually a 14-month process to six months, but possible.",{"type":21,"tag":22,"props":4549,"children":4550},{},[4551],{"type":30,"value":4552},"Here’s a checklist of considerations to guide you through that process:",{"type":21,"tag":3679,"props":4554,"children":4556},{"id":4555},"reschedule-speakers-to-the-new-dates",[4557],{"type":30,"value":4558},"Reschedule speakers to the new dates",{"type":21,"tag":22,"props":4560,"children":4561},{},[4562],{"type":30,"value":4563},"The faster you can get on their calendars, the fewer holes in the program schedule you’ll have to fill. Work with your speakers to:",{"type":21,"tag":273,"props":4565,"children":4566},{},[4567,4572,4577,4582],{"type":21,"tag":277,"props":4568,"children":4569},{},[4570],{"type":30,"value":4571},"Shift dates\u002Ftimes",{"type":21,"tag":277,"props":4573,"children":4574},{},[4575],{"type":30,"value":4576},"Add content to address COVID-19 response",{"type":21,"tag":277,"props":4578,"children":4579},{},[4580],{"type":30,"value":4581},"Rebook airfare",{"type":21,"tag":277,"props":4583,"children":4584},{},[4585],{"type":30,"value":4586},"Reapply for CE credit",{"type":21,"tag":3679,"props":4588,"children":4590},{"id":4589},"confirm-vendors-for-the-new-dates",[4591],{"type":30,"value":4592},"Confirm vendors for the new dates",{"type":21,"tag":22,"props":4594,"children":4595},{},[4596],{"type":30,"value":4597},"Touch base with current vendors and confirm they can support the new dates and find replacements where necessary. Cover all areas of show logistics:",{"type":21,"tag":273,"props":4599,"children":4600},{},[4601,4606,4611,4616,4621,4626],{"type":21,"tag":277,"props":4602,"children":4603},{},[4604],{"type":30,"value":4605},"AV",{"type":21,"tag":277,"props":4607,"children":4608},{},[4609],{"type":30,"value":4610},"Transportation",{"type":21,"tag":277,"props":4612,"children":4613},{},[4614],{"type":30,"value":4615},"Decorator",{"type":21,"tag":277,"props":4617,"children":4618},{},[4619],{"type":30,"value":4620},"Off-site events, entertainment, bands",{"type":21,"tag":277,"props":4622,"children":4623},{},[4624],{"type":30,"value":4625},"Security",{"type":21,"tag":277,"props":4627,"children":4628},{},[4629],{"type":30,"value":4630},"Photographer",{"type":21,"tag":3679,"props":4632,"children":4634},{"id":4633},"determine-attendee-exhibitor-sponsor-refund-andor-credit-policies",[4635],{"type":30,"value":4636},"Determine attendee, exhibitor, sponsor refund and\u002For credit policies",{"type":21,"tag":22,"props":4638,"children":4639},{},[4640],{"type":30,"value":4641},"Inform all participants and give them the option to cancel or carry funds to rescheduled meetings.",{"type":21,"tag":3679,"props":4643,"children":4645},{"id":4644},"consider-that-holding-two-meetings-close-together-the-rescheduled-one-and-the-following-years-meeting-are-closer-together-may-result-in-attrition",[4646],{"type":30,"value":4647},"Consider that holding two meetings close together (the rescheduled one and the following year’s meeting are closer together) may result in attrition",{"type":21,"tag":22,"props":4649,"children":4650},{},[4651],{"type":30,"value":4652},"Determine the best way to handle the impact that will have on the organization’s revenue.",{"type":21,"tag":3679,"props":4654,"children":4656},{"id":4655},"move-exhibitors-physical-materials",[4657],{"type":30,"value":4658},"Move exhibitors’ physical materials",{"type":21,"tag":22,"props":4660,"children":4661},{},[4662],{"type":30,"value":4663},"The size of your show will dictate how much effort this will take. Exhibitors will need support with their freight – having previously materials returned or shifted for the new dates. They will also need options and policies to apply funds to the later event.",{"type":21,"tag":22,"props":4665,"children":4666},{},[4667],{"type":30,"value":4668},"Rely on your planning partners during this time. They can ease the burden of this extensive process and find ways to make the rescheduled show as powerful as the one you had originally planned.",{"title":8,"searchDepth":436,"depth":436,"links":4670},[4671,4672,4673,4674,4675],{"id":4555,"depth":436,"text":4558},{"id":4589,"depth":436,"text":4592},{"id":4633,"depth":436,"text":4636},{"id":4644,"depth":436,"text":4647},{"id":4655,"depth":436,"text":4658},"content:blog:rescheduling-events.md","blog\u002Frescheduling-events.md","blog\u002Frescheduling-events",{"_path":4680,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":4681,"description":4682,"seoDescription":4683,"author":4534,"published":4684,"imageUrl":4685,"body":4686,"_type":438,"_id":4776,"_source":440,"_file":4777,"_stem":4778,"_extension":443},"\u002Fblog\u002Fevent-planning-for-covid-19","Coronavirus: What Event Planners Should Do About COVID-19","Being prepared ahead of time is the best option for event managers to mitigate the situation and limit its impact on the event.","The meetings industry has weathered many changes and disasters from hurricanes, to terrorism, to economic downturns to disease outbreaks and we can handle this one too.  Now is time to prepare for the potential impact of COVID-19 on your events.","2020-03-03","\u002Fsource-images\u002Fblog\u002Fmarchblog.png",{"type":18,"children":4687,"toc":4774},[4688,4693,4698,4736,4741,4769],{"type":21,"tag":22,"props":4689,"children":4690},{},[4691],{"type":30,"value":4692},"If your organization is planning a conference in the next few months, then you have been monitoring the spread of COVID-19 (the novel Coronavirus). You’ve likely seen a few large shows cancel their events. The meetings industry has weathered many changes and disasters from hurricanes, to terrorism, to economic downturns to disease outbreaks and we can handle this one too.  Now is time to prepare for the potential impact of COVID-19 on your events.",{"type":21,"tag":22,"props":4694,"children":4695},{},[4696],{"type":30,"value":4697},"We have the good fortune of working with many medical groups who are level-headed and not panicking about the situation. Their attendees are well-educated about these types of situations. Here’s the steps we are taking for our clients’ upcoming events to ensure we’re ready for any potential impact:",{"type":21,"tag":273,"props":4699,"children":4700},{},[4701,4706,4711,4716,4721,4726,4731],{"type":21,"tag":277,"props":4702,"children":4703},{},[4704],{"type":30,"value":4705},"Reviewing cancellation and force majeure clauses for each facility, hotel, and vendor contract.",{"type":21,"tag":277,"props":4707,"children":4708},{},[4709],{"type":30,"value":4710},"Reviewing event cancellation insurance policies.",{"type":21,"tag":277,"props":4712,"children":4713},{},[4714],{"type":30,"value":4715},"Monitoring any cancellation requests from attendees and exhibitors.",{"type":21,"tag":277,"props":4717,"children":4718},{},[4719],{"type":30,"value":4720},"Monitoring housing blocks.",{"type":21,"tag":277,"props":4722,"children":4723},{},[4724],{"type":30,"value":4725},"Exploring alternatives for attendees to access education and credits online if they are directly impacted by the outbreak.",{"type":21,"tag":277,"props":4727,"children":4728},{},[4729],{"type":30,"value":4730},"Creating cancellation policies pertaining to those directly impacted by travel restrictions, such as applying fees to future events or providing distance learning.",{"type":21,"tag":277,"props":4732,"children":4733},{},[4734],{"type":30,"value":4735},"Creating language for the conference website informing attendees of policies and options as well as answers to their frequently asked questions.",{"type":21,"tag":22,"props":4737,"children":4738},{},[4739],{"type":30,"value":4740},"Each organization is unique. We recommend organizations consider the following actions as well:",{"type":21,"tag":273,"props":4742,"children":4743},{},[4744,4749,4754,4759,4764],{"type":21,"tag":277,"props":4745,"children":4746},{},[4747],{"type":30,"value":4748},"If an attendee is directly impacted by recent governmentally-imposed restrictions (e.g., travel bans because of global health concerns), consider providing recorded audio presentation that can be played by paid registrants unable to attend.",{"type":21,"tag":277,"props":4750,"children":4751},{},[4752],{"type":30,"value":4753},"Be prepared with plans should you encounter potential cases during your event by establishing a isolation area with your facility manager and have procedures in place for transporting symptomatic attendees to a healthcare facility.",{"type":21,"tag":277,"props":4755,"children":4756},{},[4757],{"type":30,"value":4758},"Encourage attendees to stay away from events when they are ill.",{"type":21,"tag":277,"props":4760,"children":4761},{},[4762],{"type":30,"value":4763},"Provide signage about hand hygiene and provide sanitizer stations.",{"type":21,"tag":277,"props":4765,"children":4766},{},[4767],{"type":30,"value":4768},"Monitor the global situation as it changes daily. The two organizations providing accurate, up-to-date resources are the World Health Organization (WHO) (WHO - Coronavirus Page and the U.S. Centers for Disease Control (CDC) (CDC - Coronavirus Situation Summary).",{"type":21,"tag":22,"props":4770,"children":4771},{},[4772],{"type":30,"value":4773},"Being prepared ahead of time is the best option for event managers to mitigate the situation and limit its impact on the event, it’s attendees and the organization.",{"title":8,"searchDepth":436,"depth":436,"links":4775},[],"content:blog:event-planning-for-covid-19.md","blog\u002Fevent-planning-for-covid-19.md","blog\u002Fevent-planning-for-covid-19",{"_path":4780,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":4781,"description":4782,"seoDescription":4783,"author":4534,"published":4784,"shortTitle":4785,"imageUrl":4786,"body":4787,"_type":438,"_id":4881,"_source":440,"_file":4882,"_stem":4883,"_extension":443},"\u002Fblog\u002Ffull-service-partners","Full-Service Partners Deliver Conference Experiences Attendees Love and Revenue Streams Organizations Need","It's all about finding that balance between the perfect event and meeting revenue goals.","In-house events teams walk a fine line between planning the perfect event that captures the attention of today’s busy attendees while meeting internal revenue goals. Both are important and the good news is, both can be accomplished!","2020-02-14T00:00:00Z","Full-Service Partners Delivers","\u002Fsource-images\u002Fblog\u002Ffebblog2.jpg",{"type":18,"children":4788,"toc":4879},[4789,4794,4799,4804,4809,4814,4867],{"type":21,"tag":22,"props":4790,"children":4791},{},[4792],{"type":30,"value":4793},"In-house events teams walk a fine line between planning the perfect event that captures the attention of today’s busy attendees while meeting internal revenue goals. To say that it is challenging to balance these two goals is an understatement. Both are important and the good news is, both can be accomplished!",{"type":21,"tag":22,"props":4795,"children":4796},{},[4797],{"type":30,"value":4798},"I founded my firm 30 years ago and throughout that time, I’ve worked with dozens of organizations to plan events that meet internal and external expectations. We’ve seen it all when it comes to things that went right and things that could have been done differently. I’ve found that organizations that decide to outsource the full project - from management of speakers, sessions and logistics to exhibit sales and sponsorships are able to achieve the results their boards and other stakeholders desire. In addition to actual planning support, they get an outside perspective that keeps things fresh.",{"type":21,"tag":22,"props":4800,"children":4801},{},[4802],{"type":30,"value":4803},"Conference Managers now partners with the team at Sponsorship Boost to give associations and societies the opportunity to access full-service convention planning. We executive the logistics and management while Sponsorship Boost uses its expertise to handle the exhibit and sponsorship sales.",{"type":21,"tag":22,"props":4805,"children":4806},{},[4807],{"type":30,"value":4808},"Our goal is partnering is to give organizations the most convenient way to utilize these services by offering them under one roof. They get everything they need in from a single seamless team. We can support your in-house team or act as your event planning arm if you don’t have one in house.",{"type":21,"tag":22,"props":4810,"children":4811},{},[4812],{"type":30,"value":4813},"Our joint offering gives our clients:",{"type":21,"tag":273,"props":4815,"children":4816},{},[4817,4827,4837,4847,4857],{"type":21,"tag":277,"props":4818,"children":4819},{},[4820,4825],{"type":21,"tag":26,"props":4821,"children":4822},{},[4823],{"type":30,"value":4824},"Well-managed, detailed and creative events",{"type":30,"value":4826}," - Each event is produced by a team of event planning veterans. We place great importance on delivering events-big and small- on time and within budget.",{"type":21,"tag":277,"props":4828,"children":4829},{},[4830,4835],{"type":21,"tag":26,"props":4831,"children":4832},{},[4833],{"type":30,"value":4834},"Innovative exhibit and sponsorship packages",{"type":30,"value":4836}," - Exhibitors need the right tools to connect with their audiences and reach new ones. That’s why sponsorship packages can’t be cookie-cutter. We take the time to create unique opportunities that exhibitors appreciate.",{"type":21,"tag":277,"props":4838,"children":4839},{},[4840,4845],{"type":21,"tag":26,"props":4841,"children":4842},{},[4843],{"type":30,"value":4844},"Revenue-boosting sales tactics",{"type":30,"value":4846}," - Great sales numbers are important, but so is adhering to industry best practices and association accreditation guidelines, so we do both to generate real results.",{"type":21,"tag":277,"props":4848,"children":4849},{},[4850,4855],{"type":21,"tag":26,"props":4851,"children":4852},{},[4853],{"type":30,"value":4854},"Access to event planning and sales experts",{"type":30,"value":4856}," - The Conference Managers and Sponsorship Boost teams are filled with experienced event professionals who focus solely on association conferences and have broad knowledge of what works in a variety of industries.",{"type":21,"tag":277,"props":4858,"children":4859},{},[4860,4865],{"type":21,"tag":26,"props":4861,"children":4862},{},[4863],{"type":30,"value":4864},"Technology driven planning and sales actions",{"type":30,"value":4866}," - Our use of technology effectively manages speakers, sessions, logistics, as well as increases sales for exhibits and sponsorships.",{"type":21,"tag":22,"props":4868,"children":4869},{},[4870,4872,4877],{"type":30,"value":4871},"We’re excited to bring this opportunity to the association world. We’d love to help you reach new heights with your event’s goals.",{"type":21,"tag":4873,"props":4874,"children":4875},"nuxt-link",{"href":3800},[4876],{"type":30,"value":3803},{"type":30,"value":4878}," to learn more about our team and our full-service package.",{"title":8,"searchDepth":436,"depth":436,"links":4880},[],"content:blog:full-service-partners.md","blog\u002Ffull-service-partners.md","blog\u002Ffull-service-partners",{"_path":4885,"_dir":6,"_draft":7,"_partial":7,"_locale":8,"title":4886,"description":4887,"author":4534,"seoDescription":4888,"published":4889,"imageUrl":4890,"body":4891,"_type":438,"_id":5060,"_source":440,"_file":5061,"_stem":5062,"_extension":443},"\u002Fblog\u002F22-ways-to-save-money-on-your-next-event","22 Ways to Save Money on Your Next Event","When budgets are tight these cost-saving tips can help you keep things under control.","Budgets are tight and costs add up quickly when planning an event, whether it's a small meeting or bigger conference or trade show.","2020-02-07T10:00:00Z","\u002Fsource-images\u002Fblog\u002Ffebblog.jpg",{"type":18,"children":4892,"toc":5054},[4893,4898,4903,4909,4977,4983,5001,5007,5025,5031,5049],{"type":21,"tag":22,"props":4894,"children":4895},{},[4896],{"type":30,"value":4897},"Budgets are tight and costs add up quickly when planning an event, whether it's a small meeting or bigger conference or trade show. We are often asked to save our clients money and over the years have come up with some pretty savvy ways to shave off a few dollars. I wanted to share some of those ideas with you so I asked our team to contribute their top budget-saving tips. In minutes we had an extensive list of ways to save all along the way from food and beverage to labor to paper, printing and more.",{"type":21,"tag":22,"props":4899,"children":4900},{},[4901],{"type":30,"value":4902},"Here’s our list broken down into categories. What would you add?",{"type":21,"tag":3679,"props":4904,"children":4906},{"id":4905},"food-and-beverage",[4907],{"type":30,"value":4908},"Food and Beverage",{"type":21,"tag":2030,"props":4910,"children":4911},{},[4912,4917,4922,4927,4932,4937,4942,4947,4952,4957,4962,4967,4972],{"type":21,"tag":277,"props":4913,"children":4914},{},[4915],{"type":30,"value":4916},"Negotiate early to reduce or eliminate a hotel or convention center caterer’s small-group surcharge for food and beverage events.",{"type":21,"tag":277,"props":4918,"children":4919},{},[4920],{"type":30,"value":4921},"Ask the caterer to remove the daily rental charge for water coolers and just charge a one-time rental plus water replacement.",{"type":21,"tag":277,"props":4923,"children":4924},{},[4925],{"type":30,"value":4926},"Ask the caterer to remove the dessert from the lunch menu and serve it with the afternoon coffee\u002Fbeverage break instead.",{"type":21,"tag":277,"props":4928,"children":4929},{},[4930],{"type":30,"value":4931},"Order beverage a la carte instead of per person.",{"type":21,"tag":277,"props":4933,"children":4934},{},[4935],{"type":30,"value":4936},"Consider gallons of fruit- or herb-infused water which is often cheaper than bottled seltzer or gallons of lemonade\u002Ficed tea.",{"type":21,"tag":277,"props":4938,"children":4939},{},[4940],{"type":30,"value":4941},"Replace bottled water with water stations.",{"type":21,"tag":277,"props":4943,"children":4944},{},[4945],{"type":30,"value":4946},"If beverage costs are more than $5\u002Fperson inclusive per cup of coffee, distribute $5 Starbucks or other outlet coffee cards to participants. This is most effective for early-morning coffee provisions, and at smaller meetings (1,000 people lined up at Starbucks isn’t a great outcome!).",{"type":21,"tag":277,"props":4948,"children":4949},{},[4950],{"type":30,"value":4951},"Ask the caterer if they have Staff or Crew menus for staff meals.",{"type":21,"tag":277,"props":4953,"children":4954},{},[4955],{"type":30,"value":4956},"If it’s practical, provide a “deconstructed” box lunch which saves money on staffing allowing the caterer to shave off some costs.",{"type":21,"tag":277,"props":4958,"children":4959},{},[4960],{"type":30,"value":4961},"Opt for meatless menus, which is also sustainable.",{"type":21,"tag":277,"props":4963,"children":4964},{},[4965],{"type":30,"value":4966},"Offer drink tickets at receptions versus having an open bar, or limit it to beer and wine.",{"type":21,"tag":277,"props":4968,"children":4969},{},[4970],{"type":30,"value":4971},"Methodically track all food and beverage consumption so you don’t over order for future years (down to the kind of sandwich left or how many shrimp cocktails are left. This also helps tell you what kind of menu to plan.)",{"type":21,"tag":277,"props":4973,"children":4974},{},[4975],{"type":30,"value":4976},"See if the convention center can do concession lunches that count towards your food and beverage minimum. Some centers will only charge you for vouchers redeemed.",{"type":21,"tag":3679,"props":4978,"children":4980},{"id":4979},"audiovisuallabor",[4981],{"type":30,"value":4982},"Audio\u002FVisual\u002FLabor",{"type":21,"tag":2030,"props":4984,"children":4985},{},[4986,4991,4996],{"type":21,"tag":277,"props":4987,"children":4988},{},[4989],{"type":30,"value":4990},"Ask the hotel\u002FAV company\u002Fwhoever supplies easels to provide a set number for a one-time price and put them out\u002Fmove them yourself, instead of charging per easel per day.",{"type":21,"tag":277,"props":4992,"children":4993},{},[4994],{"type":30,"value":4995},"Talk to your AV provider before finalizing your general session schedule. Partner with them to create the most cost effective labor schedule.",{"type":21,"tag":277,"props":4997,"children":4998},{},[4999],{"type":30,"value":5000},"Negotiate a max two-day rate for rigging fees in your hotel contract upfront so you’re not paying daily rigging fees.",{"type":21,"tag":3679,"props":5002,"children":5004},{"id":5003},"communications",[5005],{"type":30,"value":5006},"Communications",{"type":21,"tag":2030,"props":5008,"children":5009},{},[5010,5015,5020],{"type":21,"tag":277,"props":5011,"children":5012},{},[5013],{"type":30,"value":5014},"Eliminate the production of mailed marketing pieces in exchange for electronic options. Cutting the mail pieces saves staff and designer time, postage and shipping.",{"type":21,"tag":277,"props":5016,"children":5017},{},[5018],{"type":30,"value":5019},"Choose a mobile app over printing the full or partial conference program to save on the cost of staff time and the designers time to draft and edit the print piece(s), printing and shipping.",{"type":21,"tag":277,"props":5021,"children":5022},{},[5023],{"type":30,"value":5024},"Combine your traffic building activity and your social media marketing – at no cost! Ask attendees to tweet photos of themselves with as many vendor booths as possible and use the show hashtag. Choose one pic a day and give a prize!",{"type":21,"tag":3679,"props":5026,"children":5028},{"id":5027},"general",[5029],{"type":30,"value":5030},"General",{"type":21,"tag":2030,"props":5032,"children":5033},{},[5034,5039,5044],{"type":21,"tag":277,"props":5035,"children":5036},{},[5037],{"type":30,"value":5038},"Talk to your counterparts at the hotel and other conference vendors—ask them for money-saving recommendations as well as what they’ve seen other groups do. If you keep doing things the same way, you’ll spend the same amount.",{"type":21,"tag":277,"props":5040,"children":5041},{},[5042],{"type":30,"value":5043},"Negotiate early, chances are there’s a compromise and even if the price can’t be lowered, this allows time for the vendor to offer alternate solutions that may work within a smaller budget.",{"type":21,"tag":277,"props":5045,"children":5046},{},[5047],{"type":30,"value":5048},"Check if your organization is tax-exempt in your venue’s state. Sometimes tax-exempt status is available depending on your organization’s tax classification.",{"type":21,"tag":22,"props":5050,"children":5051},{},[5052],{"type":30,"value":5053},"This list is just the tip of the iceberg. Want more budget-friendly event options? Contact us to learn how we can support your event and implement these and may other cost-effective tactics.",{"title":8,"searchDepth":436,"depth":436,"links":5055},[5056,5057,5058,5059],{"id":4905,"depth":436,"text":4908},{"id":4979,"depth":436,"text":4982},{"id":5003,"depth":436,"text":5006},{"id":5027,"depth":436,"text":5030},"content:blog:22-ways-to-save-money-on-your-next-event.md","blog\u002F22-ways-to-save-money-on-your-next-event.md","blog\u002F22-ways-to-save-money-on-your-next-event",1789487158513]